Manager Program Oversight Jobs

Description

This position is eligible for telework which is currently one day per week. New hires are eligible to apply 30 days after their effective date of hire.

JOB TITLE:

Manager, Program Oversight

AGENCY:

Construction & Development

DEPT/DIV:

Development/Program Oversight

REPORTS TO:

Senior Director, Program Oversight

WORK LOCATION:

2 Broadway

HOURS OF WORK:

9:00 AM to 5:30 PM or as required (7.5HR/ DAY)

HAY POINTS:

588

SALARY RANGE:

$83,981 to $110,225

DEADLINE:

Open Until Filled

Summary

The Managers are responsible for the day-to-day decisions on managing and administering the assigned portions of the Division’s three principal areas -- Capital Program Reporting, Data Management, and Capital Program Performance -- related to the MTA’s capital program for the MTA’s various operating agencies. Recommendations are made to the area’s Director on activities supporting the Division’s capital program oversight mission, enabling the MTA to plan and implement long- and short-term projects in a cost-effective and timely manner and adherence to MTA Capital Program policies, guidelines, and objectives. 

In a matrix structure, these positions are responsible for implementing the ongoing processes, systems, analyses, and reports to support the development and oversight of MTA’s various five-year capital programs launched since 1982 and supporting ad-hoc activities as may arise.  Such work may be cross-functional or cross-agency in nature. The value of such work varies depending on the area.  For reference, the MTA’s current approved 2020-2024 Capital Program is budgeted at approximately $55 billion.

Responsibilities

Day-to-day responsibilities depend on the assigned area and may include the following:

Supporting development for MTA Board and NYS Capital Program Review Board approval of MTA’s 5-year program and, as needed, amendments to approved 5-year Programs.

Support the development of the MTA’s annual commitment plan by agency and/or business unit with monthly goals, including dates and dollars.

Monitoring of the performance of projects at key steps, including design, advertisement, procurement, and award and substantial completion.

Review and approve critical transactions related to advertising and awarding capital projects and budget changes to projects or agency capital programs.

Reporting monthly, quarterly, and annually on all commitment goals.

Support the development and quarterly content updating of the MTA’s capital program, covering all capital projects by ACEP by Plan by agency by area. 

Support the MTA Capital Dashboard, including publicly available downloads, reports, and analysis.

Support external reporting to the NYS Comptroller and other NYS entities for such reports as the Sixty-Day Report, the Sandy Update report, and reviewing and commenting on NYS and NYC Comptroller audits.

Review disclosure reports and report on MTA’s federally required disclosure documents.

Reviewing and commenting on internal facing and internally produced reports on capital program performance from C&D Planning, Delivery, and agency-based reports.

Develop and maintain key performance indicators (KPI) and any KPI-based reports or dashboards on the performance of the MTA’s capital program for internal and external consumption.

Monitor and maintain the data integrity of key capital program systems, such as IMPACT, and utilize appropriate interfaces with other systems, such as Project Status Report (PSR) or Accounts Payable (PACMAN).

Using the MTA Decision Support Tool to provide analyses and reports, or data to support the review and development of MTA’s long-term capital needs assessments and 5-year programs.

Support maintenance, review, and periodic update of Capital Program Policies, and provide analysis and recommendation regarding their application to proposed uses of capital funds.

Liaise and maintain collaborative relationships with other units within  MTA, including MTA Capital Program Funding and Grant Management, C&D.

Develop C&D Planning,  C&D Delivery, MTA operating agencies, etc.

Reporting on MTA Capital Program Blue Page database for the new five-year capital plan(s) and any amendments to them.

Perform ad hoc analyses and oversight reporting on program, project, or business unit performance as requested by C&D, MTA, or NYS leadership.

Education and Experience

Bachelor’s degree in Transportation, Urban Planning, Business, Public Policy, Construction Management, Finance/Economics, or a related field.

Must have a minimum of (5) years of progressively responsible experience in Transportation Planning or Budgeting, Infrastructure, Finance, Planning, or a related field.

A master's degree in public policy, public administration, public affairs, or business administration is preferred.

An equivalent combination of education and experience may be considered.

Strong understanding of the MTA’s capital program across all active plans, agencies, and categories (e.g., signals, rolling stock, ROW).

Familiarity with the MTA’s operating agencies and operating budgets.

Familiarity with the MTA’s policies and procedures.

Excellent organizational and presentation skills.

Demonstrated leadership capabilities.

Demonstrated ability to problem-solve creatively.

Demonstrated ability to work with all levels of an organization.

Demonstrated ability to work effectively in a high-profile, high-pressure, fast-paced environment.

Demonstrated ability to communicate effectively with key internal and/or external stakeholders.

Demonstrated ability to complete short- and long-term projects effectively and as efficiently as possible.

Demonstrated analytical capabilities and quantitative skills.

Demonstrated proficiency in spreadsheet, database, and presentation applications, such as Microsoft Office Suite, i.e., Word, Excel, Access, Power BI, PowerPoint, and Outlook.

Good understanding and knowledge of as well as experience using MTA databases such as Project Status Report (PSR) and the MTA’s capital budget system IMPACT.

Selection Criteria

Based on evaluation of education, skills, experience, and interview.

Other Information

As an MTA Construction & Development employee, you may be required to complete the New York State financial disclosure statement – annually if your position earns $105,472 (this figure is subject to change) per year if the position is designated as a policymaker.

How to Apply

MTA employees must apply via My MTA Portal. You can submit an online application by logging into My MTA Portal, clicking the My Job Search ribbon, and selecting the “Careers” link. Logging in through My MTA Portal will link your BSC ID number to your job application to identify you as an internal applicant.

Equal Employment Opportunity

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.