Loan Documentation Specialist Jobs

Responsible for coordinating the loan documentation process. Works under general direction, but in conformance with established policies and procedures, to ensure all regulatory, legal, and loan policy requirements are met in advance of preparing loan documents for approved loan requests.

Essential Job Functions:

• Uses the Bank’s loan platform system to key information necessary to originate loan documents according to approval, collateral and additional documentation.
• Orders and reviews required support documentation from the Bank’s list of approved vendors and obtains in-house requirements as required on each request.
• Maintains good punctuality and attendance to work.
• Follows Bank policy, procedures, and guidelines.
• Manages documentation exceptions to an acceptable level.
• Reviews imaging system for documentation deficiencies for internal refinance and modification requests.
• Communicates with other members of Loan Administration Documentation and the lending staff regarding status of loan requests, missing information needed from the lender/borrower and clear-to-close information.
• Maintains a daily record of transactions in process.

Knowledge, Skills & Abilities:

• Ability to work overtime, as necessary.
• Knowledge of general banking principles and federal and/or state regulatory lending laws.
• Ability to multi-task and work with exacting deadlines in a fast-paced environment.
• Ability to work under general supervision.
• Ability to follow policies and procedures.
• Ability to work effectively in a team environment and help others when needed.
• Ability to communicate effectively both verbally and in writing.
• Skill in using computer and Microsoft Office, including Word, Excel, and Outlook.
• Ability to maintain attention to detail and complete accurate, detailed work within specific timeframes.
• Knowledge of loan terminology and elements/process required to close a loan.

Equipment Used in Job Performance/Working Environment:

• Microsoft Windows-based computer, multiple monitors
• Multi-function device
• Telephone

Major Job Demands (Physical/Mental):

• Decision-making
• Problem-solving

Note: This description is not an exhaustive list of all job functions, duties, skills and job standards required. Other job functions, duties, skills, and standards may be added. Management reserves the right to add or change the job requirements at any time.

Position Requirements:

Basic Qualifications:

• Minimum of one (1) year of work experience in a centralized loan documentation department, preferred.
• Minimum of one (1) year of work experience with financial documents and transactions (i.e., promissory notes, loan agreements, security deeds, mortgages) required.
• Prior experience with TILA-RESPA Integrated Disclosure (TRID) preferred.
• Minimum of one (1) year of experience with Microsoft Outlook, Word, and Excel software required.
• High school diploma or equivalent required.
• Prior experience with corporate authority documents (i.e., Articles of Incorporation, By-Laws, Certificate of Good Standing) preferred.