Legal Assistant Jobs

The Office of the State Attorney, 16th Judicial Circuit of Florida has an opening for a Legal Assistant in our Key West office

This is complex and confidential legal-administrator work. Legal assistants are responsible for far-ranging duties: Assisting assistant state attorneys with case preparation and preparing appropriate legal documents and correspondence; administrative and clerical tasks related to criminal court proceedings; setting up and maintaining attorney calendars; running the telephone system, screening and responding to telephone calls and screening and distributing incoming mail; transcribing; notarizing documents; scanning; providing information to the general public; and data input.

Essential job duties include:

-- Updating the case management system and assisting with data collection and reports;

-- Preparing legal documents and generating subpoenas;

-- Securing supplemental case information;

-- Researching and preparing reports;

-- Coordinating the places and times for depositions and/or court proceedings (this includes ensuring adequate space for such events);

-- Assisting victims and witnesses as needed;

-- Arranging travel and hotel accommodations and reimbursement forms;

-- Establishing and maintaining effective verbal and written communication with attorneys, court personnel, victims, witnesses, law enforcement and others relevant to assigned cases;

-- Providing other services such as transportation and arranging for translators as needed (bilingual employees can be utilized);

-- Assisting in the processing and maintenance of incoming law enforcement emails and other electronic communications including e-filings, evidence and media.

A clean criminal background is required and the ability to operate a computer and other office machinery and lift up to 50 pounds is required, as is the ability to work approved overtime as needed.

Requirements spelled out here are examples only. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.