Legal Administrative Assistant Jobs

The Administrative Assistant supports the Legal team. The ideal candidate can work independently performing a wide range of complex and confidential administrative and clerical support duties including business related tasks such as creating reports, organizing travel and accommodations, and completing meeting notes. The position requires excellent communication and interpersonal skills and ability to provide information and service(s) to a wide range of internal and external clients and contacts. To successfully perform this role, the candidate should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have previous experience as an Executive or Administration assistant.
Requirements
Essential Duties and Responsibilities:

• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Maintaining comprehensive and accurate corporate records, documents, and reports.
• Accurately recording minutes from meetings.
• Provide general administrative support.
• Filing and retrieving corporate records, documents, and reports.
• Preparation of documents for review and presentation to the board of directors, committees, and executives.
• Performing office duties that include ordering supplies and managing records database.
• Answering incoming phone calls in a polite and professional manner and accurately taking messages.
• Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executive's behalf.
• Managing the executive's day-to-day calendar, including making appointments and prioritizing the most sensitive matters.
• The position may occasionally require work in off hours, on weekends, or on holidays as business demands require.
• Using various software, including word programs, excel spreadsheets, databases, and presentation power point.

Knowledge, Skills, and Abilities:

• Exceptional attention to detail.
• Ability to organize a daily workload by priorities
• Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy.
• Strong organizational skills and ability to multitask
• Skilled in the use of standard office equipment (e.g., copiers, business telephone systems, projectors, fax machines)
• Professional level verbal and written communications skills
• Must be able to meet deadlines in a fast-paced quickly changing environment
• Willing to work overtime.
• Excellent verbal and written communication skills
• A proactive approach to problem-solving with strong decision-making skills
• Time management and ability to meet deadlines
• In-depth understanding of entire MS Office suite.
• Ability to treat confidential information with appropriate discretion

Minimum Qualifications:
Candidates/incumbents Must Meet The Minimum Qualifications As Detailed Below.

• Solid working knowledge of office processes and business policy development, and of related computer software and electronic communications tools
• Five plus years related experience with proven office administration skills required
• College degree preferred, or an equivalent of education plus experience in an office environment

Benefits

• Short & Long-Term Disability
• Vision Care
• Flexible Time Off Program
• Dental Plans
• 401(k) Retirement Plan
• Company Paid Holidays
• Paid Parental Leave
• Paid Sick Leave
• Medical and Prescription Plans
• Voluntary Life
• Basic Term Life and Accidentals Insurance