Legal Administrative Assistant Jobs

Summary

Amundsen Davis, a full-service business law firm, is seeking a Legal Secretary for our Milwaukee office location. This position handles complex and specialized secretarial and clerical support activities related to the specific work and function of the timekeepers. This position will support both corporate and litigation practice areas.

Duties and Responsibilities

• Review and route incoming correspondence.
• Schedule and confirm appointments in a proactive manner.
• Performs other duties as assigned.
• Provide secretarial support by transcribing tapes, drafting correspondence, reports, memoranda and other legal documents (i.e. pleadings, briefs, closing documents, electronic filings, etc.), submitting same for review, revising, proofreading, assembling and distributing prepared material as necessary.
• Develop and maintain well organized client files, resource materials and administrative files.
• Enter time for timekeepers, prepare expense reports and review billing statements.
• Reviews statements for billings received from the Accounting Department to clients for services rendered and completes complex clerical procedures in connection therewith.
• Make travel arrangements.
• Receive and route telephone calls, and greet clients with a high level of client service.

Qualifications

Qualified candidates must possess a high school diploma or equivalent. A minimum of five years of legal secretarial experience is required, preferably in a law firm environment. Litigation experience is required, some estate planning experience is strongly preferred. Must be able to handle many priorities at one time and possess excellent customer service and communication skills. A high level of proficiency with Microsoft Outlook, Excel and Word required. Experience with iManage and Elite is preferred.

This position is not open to recruiters.

Amundsen Davis is a full-service business law firm comprised of 230 attorneys headquartered in Chicago. As one of the fastest growing law firms in the Midwest, we understand the entrepreneurial thinking that drives business decisions for our clients. We use this insight to respond to the needs of clients creatively, expediently and pragmatically. The firm handles the transactional, labor and employment, and litigation needs of companies across the U.S. Our experience in both litigated and transactional matters makes us a unique partner for your business. The law firm has offices in the following locations: Chicago, Crystal Lake, St. Charles, and Rockford, IL; Columbus, OH; Milwaukee, Appleton, Brookfield, Green Bay, and Madison, WI; St. Louis, MO; and Indianapolis, IN.

Amundsen Davis is an Equal Opportunity Employer. We support and encourage workforce diversity. We do not discriminate because of an individual’s race, color, religion, gender, national origin, sexual orientation, gender identity or expression, ancestry, citizenship, creed, marital status, veteran status, age, family care giving responsibilities, genetic profile or predisposition, pregnancy or disability with respect to hiring, promotion, firing, compensation, or other terms, conditions, or privileges of employment.