It Asset Management Coordinator

Coordinate Information Technology asset management lifecycle for hardware and software.
This includes procurement, asset assignment and preparation, inventory control, retirement and decommissioning, and disposal.
Provide training, guidance, and mentoring of students that assist with these responsibilities. Coordinate/support other related duties in an evolving workplace.

Essential Job Functions

• Document and optimize purchasing procedures to acquire technology assets and
• Manage, organize, update, document and report on the organization’s assets.

coordinate the receiving, storage, distribution, and inventory management of assets.

• Proactively seek and lead innovative ways to improve procurement processes, cycle

times, and service levels. Perform internal self-audits regularly and support external
audits of assets as required.

• Develop and implement procedures to identify, purchase, and maintain adequate stock

levels of technology accessories and supplies.

• Ensure a timely response to requests assigned to the asset management team through

the ITS ticketing system.

• Collaborate with the Associate Director of Client Experience and other team members to

create and update asset management policies, procedures and guidelines that can be
distributed to the greater team

• Communicate and coordinate with ITS team members, other departments, and members

of the community, in a proactive, collaborative, and helpful manner, regarding equipment
requests, replacements and the safe/secure disposal of technology assets including
community sales, donations, and recycling.

• Assist with invoicing and cost reconciliation of purchased hardware.
• Hire, train, and supervise a team of student workers.
• Produce and distribute reports as needed within ITS and/or to the campus community.
• Establish and maintain good working relationships with vendors.
• Participate in vendor and contract reviews and discussions, along with all aspects of

hardware and software asset management as directed by IT management which
includes planning for annual equipment replacement cycles and responding to the daily
technology needs of the university.

• Perform other duties as assigned.
• Perform supplemental Desktop Support second-tier support, as required.

Minimum Qualifications

• Associate’s degree from an accredited university in a field related to this role (relevant

experience will be accepted in lieu of a degree)

• Familiarity with hardware devices and peripherals.
• Ability to communicate ideas and challenge decisions in a professional and courteous
• Understanding of at least one asset management tool.
• Demonstrable organizational skills..
• Familiarity with inventory control and asset management concepts and best practices.
• Project planning and implementation experience.

manner.

• Is a team player, and can also manage a team of student workers.
• Strong Excel/Google Sheets skills for efficient use of spreadsheets (SUM, AVERAGE,
• Must work well independently and with others of varying technical skill levels.

and SUMPRODUCT, etc)

• Demonstrated adaptability with concurrent tasks and changing priorities.
• Demonstrated ability to provide excellent customer service.
• Must have valid U.S. driver’s license with the ability to complete Denison’s Defensive
• Strong analytical and problem-solving skills, and communication ability.

Driving Course and Golf Cart Certification in order to operate university vehicles

• Considerable walking and pushing of carts with equipment on campus. Must be able to

lift and move up to 50 lbs

Preferred Qualifications

• 2+ years experience in asset and inventory management including purchasing, order
• Bachelor’s degree from an accredited university in a field related to this role

processing, and managing equipment inventory procedures

• Advanced Excel/Google Sheets Skills for mastery of spreadsheets (VLOOKUP,

INDEX MATCH, Pivot tables and reporting, etc)

• IT asset management certifications a plus (e.g., IAITAM International Association of

Information Technology Asset Managers CITAM – Certified IT Asset Manager, CSAM –
Certified Software Asset Manager)

Physical Demands

Must be able to walk the campus, stairs/hills, and lift up to 50 lbs.

Contact(s)

Cindy Wilkins

Contact Phone/Extension

740-587-5674

Contact Email

[email protected]

Open Date

Close Date

Open Until Filled

Yes

Special Instructions to Applicants

Additional Information

Final candidate must provide documentation of educational degrees.

Denison University Background Check Statement

The final candidate will undergo a background check as a conditional offer of employment.

Denison University EEO Statement