Human Resources Manager Jobs

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The Department of Global Health has an outstanding opportunity for Human Resources Manager.
The Department of Global Health was established in 2007, bridging the schools of Medicine and Public Health, with a mandate to harness the expertise and interdisciplinary power of all UW schools and colleges. Our mission is to improve health for all through research, education, training, and service; to understand and address the causes of disease and health inequities at multiple levels; and to collaborate with partners to develop and sustain locally-led, quality health systems, programs, and policies. Driven by tremendous interest among both students and faculty, the Department has grown explosively to more than 400 graduate students and hundreds more undergraduates. We have more than 380 faculty and 1,000 staff working on projects across 130 countries with our deepest ties in United States, Kenya, Uganda, Peru, Mozambique, India, South Africa, Tanzania, Ethiopia, and Nicaragua. At the Department of Global Health at the University of Washington, diversity is integral to excellence. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful learning environments, and promote access, opportunity, and equity for all.
The Department of Global Health has an outstanding opportunity for a full time Human Resources Manager. The position is critical to the successes of the Department’s vision, mission, and values. This position will focus mainly with our staff population providing leadership and support in areas including but not limited to recruitment, onboarding, engagement, relations, compensation, leaves, offboarding and general administrative tasks related to human resources functions of the Department.
Under direction of the Senior Human Resources Manager the incumbent responsibilities include but are not limited to:
RESPONSIBILITIES:
Staff and Student Recruitment (40%)

Manage the full cycle recruitment for staff and student appointment process including on-boarding, off-boarding, and posting of new jobs with the designated Search Manager

Serve as a resource to hiring managers, advising on appointment types, job titles, compensation, job descriptions and intake of all information necessary for a position and requisition

·Act as primary liaison with UW Human Resources, Total Talent Management, and the Office of Compensation to complete the hiring process

Partner with Senior HR Manager and Senior Leadership to execute and incorporate DEI Initiatives as developed in DGH Strategic Plan

Oversee the UWHires requisition process for new hires for all department positions.

Manage staff and student employee appointment and compensation changes

Lead and partner with Hiring Managers regarding the staff on-boarding process

Facilitate new hire orientation sessions

Responsible for ensuring compliance with University and Departmental HR policies, as well as applicable state and federal laws throughout the recruitment and selection process

Provide comprehensive compensation support to CPI staff and faculty leads. Make decisions regarding best course of action for compensation and classification issues, and provide advice and counsel to all levels of employees

Coordinate with HR Labor Relations position reallocations out of a bargaining unit to another union, classified non-union or exemption to a Professional Staff position

Position Management (30%)

Advise on and manage staff appointment changes, including but not limited to: position reviews, in-grade increase, temporary pay increases (TPI), temporary salary increases (TSI), OT Exempt to Non Exempt changes

Initiate and facilitate the staff on-boarding process, ensuring relevant Department leads complete their responsibilities with the new staff member

Initiate and facilitate the staff off-boarding process, ensuring relevant Department leads complete their responsibilities with the exiting staff member

Provide guidance and knowledge to supervisors on setting compensation for new hires and compensation requests

Analyze and review salary comparisons ensuring internal equity within the division

Coordinate staff appointment changes and input into Workday; Review and process FTE requests

Manage staff reclassification processes (i.e., reviewing all paperwork; provide edits and guidance of any changes and submission of all documents to DOM HR)

In partnership with managers, initiate and process position reviews (i.e., review old JD and new, ensure job profile/duties are in alignment, provide edits, etc.)

Interpret UW HR, SPH, Union, and Workday policies and procedures and provide guidance to faculty, staff, and students

Liaise with central UW HR and the respective Dean’s office on issues related to staff appointments

Manage input, audit, and reconciliation of discrepancies related to appointment records in multiple University systems to ensure compliance with all applicable rules and regulations

Employee Engagement, Relations, and Development (10%)

Facilitate annual performance reviews and formal performance management actions; provide counseling, coaching, and guidance to managers and staff. Liaise, as needed, with the Dean’s office and/or the Department’s Human Resources Consultant

Provide recommendations to management on performance reviews when there are moderate or serious performance concerns while also advising supervisors on incorporating improvement plans in their performance review

Manage and track execution of compliance trainings

Advise and council managers on best practices on employee relations

Work with supervisors and staff on resolving employee relations issues

Meet and discuss with HR Labor Relations and labor union representatives as necessary

Provide HR counsel to managers and staff. Identify potential personnel concerns, recommend action, provide referrals, and resolve conflict. Liaise directly with the Department’s Administrator and the Department’s central HR Consultant (HRC) to determine appropriate courses of action, and bring closure to issues

Leave Management (10%)

Advise employees on collection/routing of the necessary documentation for extended leave situations (parental, FMLA, disability) for faculty, staff, and students

Liaise with central human resources and the disability support office

When necessary, interpret Workday system and UW work/leave policies and procedures for department personnel (including supervisors, division administrators and faculty)

Track and manage Workday entry of extended leave situations (parental, FMLA, disability) for staff and students. When necessary, interpret and implement Workday system and UW work/leave policies and procedures for department personnel.

Provide consultative advice and referrals on leave administration and reasonable accommodation. Oversee FMLA, Parental leave, Disability leave, and other actions related to a variety of leave types.

Interpret federal, state, and UW policy and procedures for Department leadership and advise on complex and confidential staff and student HR issues

Process Improvement and Projects (5%)

Participate in process improvement projects with Senior HR Manager and Senior Leadership

Manage and coordinate various projects at the department level throughout the year as needed/assigned

Develop technological tools to optimally process and track staff appointments

Interpret UW staff policies and translate into useful tools for staff members

Organize and implement new automated tracking systems including training Center, Program and Initiative directors and staff in their use to achieve department wide consistency and compliance

Other duties as assigned (5%)

Perform administrative duties, as needed, including but not limited to: responding to inquiries, copying, maintain appropriate file systems (both electronic and paper), managing departmental databases and other tasks as needed. Work with the Department HR Administrator in identifying departmental HR needs, recommending changes and implementing improvements. Participate in Central Administration projects, activities, and meetings. May assist in the coordination of Visa applications

Work closely with Academic HR to provide support during cyclical times that may have higher volume of work

MINIMUM REQUIREMENTS:

Bachelor’s degree or equivalent and three years of office experience including 2 years of experience in a human resources OR equivalent education/experience

2 years HR experience

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTS:

Thorough knowledge of HR policies, procedures, principles, and practices. Personnel and salary administration, recruitment techniques and management

Excellent written and verbal communication skills, and strong interpersonal skills; ability to always maintain a professional demeanor and communicate effectively at all levels within an organization

Strong demonstrated initiative and follow-through. Ability to maintain a positive and gracious work environment

Exhibit a proactive, service-oriented manner and ability to deal effectively with a diverse population

Ability to handle confidential information with tact, discretion, and diplomacy, and to maintain strict confidentiality.

Ability to thrive while working with a high volume of work and critical, time sensitive deadlines

Have outstanding time management, multitasking, and organizational skills

Ability to research and synthesize information and communicate it effectively to lay audiences in verbal and written form

Ability to work independently and as part of a team, manage priorities, multi-task, problem solve and exercise good judgment in a dynamic and deadline-driven environment.

Ability to work influence change, develop systems, and work collaboratively in the best interest of the Department, School, and/or affiliate institutions

Must build, manage, and enhance complex working relationships with internal and external entities and have strong interpersonal communication skills in order to document policies, provide advice and influence decision making with HR Administrator

Proven accuracy and attention to detail in work products

Professional level competency with general MS Office applications, e.g, Word, Excel, Access, Outlook, and ability to learn new software applications as necessary to do the job

Ability to analyze needs, assess potential avenues, and implement creative solutions to ensure a steady flow of high-quality, high-achieving staff

Highly organized, demonstrate ability to multitask in a consistently fast paced environment in an organized and efficient manner. Self-motivated, flexible, creative, ability to prioritize and be solutions orientated

Knowledge of Washington State employment law

Desired

Prior experience with faculty, staff, and student appointments in an academic setting

Knowledge and experience with Workday

Prior experience working with a various Visas

Experience working with both Union and Non-Union employees

Working conditions

Deadline-driven environment, occasionally requiring extended hours

Complete WorkDay role trainings

Serve as department named support contact (NSC)

Hybrid-remote work environment

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.