Human Resources Assistant Jobs

Overview

Hamilton County Schools, located in Chattanooga, TN, is working to ensure that all students thrive and experience a future without limits. We are committed to excellence for every student and are seeking outstanding leaders, teachers, support staff, and district employees who desire to make a difference in the lives of students. With nearly 75 schools, we are confident that you can find your place in Hamilton County.
Learn more about working for Hamilton County Schools at careers.hcde.org and get to know us and our strategic plan, Opportunity 2030.
The purpose of this job is to perform clerical work associated with processing information/documentation in support of the Human Resources department.
Responsibilities

• Assists with orientations and prints new hire ID badges. Monitors new employee onboarding paperwork and follows up with employees regarding paperwork to assist with the onboarding process
• Supports all internal and external HR related inquiries and requests.
• Works collaboratively with administration, principals, secretaries, staff, and other stakeholders.
• Performs basic maintenance of computer system and office equipment, such as backing up data or replacing paper, ink, or toner; coordinates service/repair activities as needed; provides assistance/support with operation of computers or office equipment as needed.
• Acts in a professional, respectful, and welcoming manner at all times.
• Receives various forms, reports, and correspondence; forwards or retains as appropriate.
• Provides clerical support for the Human Resources department; processes a variety of documentation associated with department operations within designated timeframes and per established procedures.
• Performs general/clerical tasks, which may include answering telephone calls, typing documents, making copies, sending/receiving faxes, filing documentation, processing incoming/outgoing mail, or coordinating department social functions.
• Assists with the recruitment process by identifying candidates and performing reference checks.
• Completes termination paperwork at the direction of the HR Generalist
• Attends meetings and training as required.
• Oversees completion of compensation or benefit documentation
• Performs customer service functions in order to serve employees and visitors to the Human Resources department; answers telephone calls, greets visitors, and assists individuals at front counter; ascertains nature of business, directs callers/visitors to appropriate personnel, and records/relays messages; provides information/assistance regarding employee inquiries; responds to routine questions/complaints and initiates problem resolution.
• Processes incoming/outgoing mail; sorts, organizes, opens, and/or distributes incoming mail; prepares outgoing mail for pickup.
• Creates a customer-focused climate and provides quality services and support to the HR department and other stakeholders.
• Maintains file system of various files/records; prepares and sets up files; sorts/organizes documents to be filed; files documents in designated order; retrieves/replaces files; shreds/destroys confidential or obsolete documents.
• Maintains appointment calendars and schedules meetings, appointments, training sessions, or other activities; opens/screens mail; types, edits, or proofreads correspondence.
• Attends work as scheduled and arrives to work on time.
• Performs other duties as assigned.
• Complies with applicable district, state, and federal codes, laws, rules, regulations, standards, policies and procedures
• Monitors inventory of department supplies and forms; ensures availability of adequate materials to conduct work activities; initiates requests/orders for new or replacement supplies.
• Provides assistance to other employees or departments as needed.
• Complies with applicable district, state, and federal codes, laws, rules, regulations, standards, policies and procedures.
• Maintains digital and paper employee records.
• Assist with functions relating to onboarding and offboarding at the direction of HR generalist and Business Partners.
• Maintains confidentiality.
• Communicates with supervisor, employees, other departments, school officials, the public, state/federal agencies, outside organizations, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
• Adheres to the Teacher Code of Ethics as defined by Tennessee Law and Code of Professional Conduct as defined by Board Policy 5.6011.
• Use computers and other technology to enter and access information related to essential job functions.

Qualifications
Knowledge/Education/Experience:

• High school diploma or GED required
• One (1) year experience and/or training involving general office work in human resources strongly preferred; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Skills/Qualifications

• Demonstrates excellent verbal and written communication skills to deal effectively with employees, Board members, parents, and community members.
• Demonstrates ability to organize and prioritize work.
• Demonstrates ability to use technology to perform essential functions of job.

Compensation
Salary is based on a combination of relevant education and experience.
Grade A
Salary Scale