Human Resources Administrative Assistant

Interested in joining Milwaukee County? Milwaukee County is searching for authentic people who are out to change the game and bring their whole selves to work every day. Milwaukee County oversees operations from our Airport, Behavioral Health, Child Support Enforcement, Combined Court Operations, Sheriffs Department, House of Corrections, Human Services, Parks, Public Safety, Public Works, Fleet Operations, Transportation, and at the Zoo. Our departments are also dedicated to our Seniors in the Department on Aging, those with Disabilities, and Veterans Affairs. Our employees also remain committed to serve the cultural, human, recreational and social needs of the entire community. Milwaukee County offers a wide variety of interesting jobs for people who want to make a difference in our community. Milwaukee County provides a competitive benefit package and is an Equal Opportunity Employer. If disability related accommodations are needed, please contact 414-278-3936. We are searching for Changemakers to come and join our team and discover our diverse and versatile community of independent spirits and unique talents, we are redefining the way you think about Milwaukee County! Closing Date: June 19th, 2023 or upon receipt of the first 50 application submissions Administrative Assistant Department of Human Resources (DHR) Hourly Pay Range: $21.82 - $24.92 Job Summary: Under direction of the Employee Relations Director, The HR Administrative Assistant will provide a wide range of high-level HR administrative support to DHR, including staffing the front desk. The HR Adminstrative Assistant is responsible for scheduling meetings, ordering supplies, paying DHR service invoices, reconcile and process unemployment insurance payments for Milwaukee County and supports the HRMA function across the employee relations division. Job Responsibilities:

• Backup for HR Analyst & RPS Office Coordinator
• Update website landing page for Human Resources & labor relations pages via Titan CMS
• Prepare division communications as directed by ER Director. Submit collective bargaining files to Legistar, may submit personnel action reports. Supports HRMA function across ER Division.
• Conduct in person New Employee Orientations for DHR new hires. Schedule introductory meetings with DHR managers and leaders.
• Job Function 6 Administrative Support
• Previous work experience handling sensitive information or confidential documents preferred Knowledge, Skills and Abilities: Demonstrated communication skills and experience working in a high pace, demanding team environment. Ability to follow simple instructions; create reports, short correspondence, and memos; speak effectively before both internal and/or external groups; ability to maintain a continuing working relationship which can have a significant effect on the success of the organization; skilled in the use of PC's, laptops and cell phone; ability to work effectively and harmoniously with peers and client departments; ability to maintain sensitive or confidential information. NOTE: This ORIGINAL APPLICATION is open to qualified residents of the State of Wisconsin at the time of application. Candidates need to submit a full account of their training and experience (i.e., by submitting an up-to-date resume or by fully completing the application) during the application process and may also be asked to take additional written or performance tests as part of the selection process. APPLICANTS MUST POSSESS MINIMUM QUALIFICATIONS AT TIME OF FILING APPLICATION PG18M P.Bates Milwaukee County is committed to fostering an equitable working environment, free from discrimination and harassment, on the basis of any characteristic protected by law. We prohibit any form of discrimination, harassment based on race, color, religion, sex, gender, gender identity or expression, sexual orientation, pregnancy, pregnancy related condition, national origin, age, disability, FMLA status, sexual orientation, military status, marital status, or any other category or status that is now or in the future protected by federal, state, and local law. We maintain a drug-free workplace and perform pre-employment substance abuse testing, background checks and pre-employment physicals subject to job requirements. If special accommodations are needed, please contact 414-278-3936. Other details
• Intermediate knowledge of all related computer and software applications such as Microsoft Word, Outlook and Excel required
• Job Family 1
• Conduct New Employee Orientation for DHR new hires
• Associate degree or higher preferred
• Reconcile and process DHR invoices
• Required Education High School Apply Now
• Previous experience using Titan, Legistar or Casebuilder preferred
• Two (2) years or more work experience in a scheduling, human resources, customer service, diversified secretarial and/or administrative role required Preferred:
• Maintain filing, both electronic and physical. Perform data entry tasks, process offer letters and complete hire forms. Arrange meetings, schedule appointments, and manage calendars for CHRO and ER Director. Sort & distribute mail; make copies and order supplies as needed. Prepare division communications as directed by ER Director. Submit collective bargaining files to Legistar, may submit personnel action reports. Supports HRMA function across ER Division
• Update DHR Website
• Department of Human Resources (DHR) Administrative and Clerical Support
• Valid Wisconsin Driver's License required and must be maintained throughout employment
• High School diploma/GED equivalent required
• Financial Administration/General Control
• Milwaukee, WI, USA
• Pay Type Hourly
• Reconcile and process unemployment insurance payment invoices for Milwaukee County. Pay monthly service invoices for DHR
• Current resident of the state of Wisconsin
• Customer Service
• Provide backup support for DHR HR Analyst and RPS Office Coordinator as needed
• Performs all other duties as assigned. Minimum Qualifications: