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Head Of Records Management

Company

Mizuho Americas
Address , New York
Employment type FULL_TIME
Salary $190,000 - $275,000 a year
Expires 2023-09-14
Posted at 9 months ago
Job Description
Join the Mizuho team as the Head of Records Management!
The Head of Enterprise Records Management role will report to the Chief Data Officer and will lead the implementation of the Enterprise records management (ERM) policy and standards in Mizuho US Operations (MUSO).
This role will be accountable for development of the records management strategy and execution for MUSO to meet the policy requirements. The candidate in this role will provide governance and oversight by working closely with MUSO Business leads and Business Records Managers through a federated model and manage ERMO resources - to provide the necessary support to fulfil the responsibilities listed for this role.
The role requires the candidate to act as influential thought leader bringing in external perspectives on the execution to drive adoption. As a change agent, the candidate will drive the adaption of ERM policies and standards through collaboration with Business, Legal, Compliance, Risk, IT, and external vendors. The role will focus on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business/division’s risk appetite and all risk/legal/compliance programs.
Responsibilities:
  • Ensure a smooth transition from Change to BAU activities and assist in stabilizing the change
  • Identify data/records and technology management risks and escalate key and emerging risks in-line with policy
  • Oversee conformance to records management Policy and Standard with the effective implementation of Operating Model, RACI, and Controls.
  • Be responsible to on-board, train, educate and mentor new team members; be responsible for their career development
  • Promote and market the redesign of business processes that increase records management related efficiencies and reduce associated costs and risks for MUSO
  • Conduct an annual review and assessment of the Program including metrics, benchmarking, and auditing to measure success over time
  • With the support of Compliance and Legal departments, anticipate evolving requirements and ensure records management strategies, policies, standards, and procedures remain complaint with external regulatory requirements
  • Establish, govern, and lead an ERM Framework implementation and adoption roadmap for MUSO aligning to strategic priorities. ERM Framework will address physical and electronic records (structured and unstructured)
  • Lead and mentor a team of Analysts; assign them with specific roles as per the requirements raised by the ERMO Business Partners.
  • Be responsible for providing progress reports/root cause analysis to management. Create a Y-o-Y plan to improve the records management practices within MUSO
  • Champion training and communications related to the ERM Program
  • Construct consolidate record retention schedule based on requirements provided by Compliance and Legal departments
  • Establish strong relationships with key leadership, business partners and functions with a goal of fostering a collaborative approach to maintaining the Program
  • Serve as a senior management liaison between various functional areas and technology.
  • Develop partnerships within the Information Security and IT GRC functions to address dependencies and overlaps in the most optimal manner
  • Ensure MUSO processes are in place and operating effectively for governance and oversight of records management activities and controls
  • Provide operational guidance on the implementation of record management tools and processes for MUSO. Link with business users and Technology to create operational versions of the schedule so that effective record retention processes and controls can be developed and implemented
  • Be responsible for continuous improvement for the ERM function, from ideation to implementation
Knowledge, Skills and Abilities:
  • Desire and aptitude to learn new concepts, programs, and software on the job
  • Quick self-starter with a desire to deep dive and leverage data
  • Strong analytical and strategic thinking skills
  • Strong oral and written communication skills
  • Deep understanding of risk and risk management
  • Ability to influence without authority across teams and levels
  • Proven experience of records management requirements and controls to ensure compliance with external laws, internal policies, as well as best practices, standards, regulations, and industry expectations
  • Proven experience as a change leader, driving change initiatives in complex, ambiguous environments with diverging stakeholder expectations
  • Experience working cross functionally with tech and non-tech teams, in a global, fast paced environment with constant change
  • Strong leadership skills with a positive track record of developing talent
Education, Experience and Certification:
  • Professional certification, such as Certified Records Manager (CRM) strongly preferred.
  • Bachelor’s degree required. Master’s degree preferred
  • Minimum 10-15 years’ experience in the Records Management field within a highly regulated industry
The expected base salary ranges from $190k-$275k. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications and licenses obtained. Market and organizational factors are also considered. In addition to salary and a generous employee benefits package, successful candidates are eligible to receive a discretionary bonus. #LI-Hybrid
Other requirements
Mizuho has in place a remote working program, with varying opportunities for remote work depending on the nature of the role, needs of your department, as well as local laws and regulatory obligations.
Company Overview
Mizuho Americas is a leading financial institution comprising several legal entities, which together offer clients corporate and investment banking, financing, securities, treasury services, asset management, research and more. Mizuho’s operations in the Americas connect a broad client base of major corporations, financial institutions and public sector groups to local markets and a vast global network. Mizuho Americas is an integral part of the Japan-based Mizuho Financial Group, Inc. (NYSE: MFG), which is comprised of offices in nearly 40 countries, approximately 60,000 employees, and assets of more than USD 1.8 trillion. Learn more at mizuhoamericas.com.
Mizuho Americas offers a competitive total rewards package.
We are an EEO/AA Employer - M/F/Disability/Veteran.
We participate in the E-Verify program.
We maintain a drug-free workplace and perform pre-employment substance abuse testing.
#LI-MIZUHO