Front Dest Receptionist Jobs

We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.

Responsibilities

• Update calendars and schedule meetings
• Answer, screen and forward incoming phone calls
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
• Greet and welcome guests as soon as they arrive at the office
• Order front office supplies and keep an inventory of stock
• Direct visitors to the appropriate person and office
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Arrange travel and accommodations, and prepare vouchers
• Receive, sort and distribute daily mail/deliveries

Requirements

• Excellent organizational skills
• Solid written and verbal communication skills
• High school degree
• Ability to be resourceful and proactive when issues arise
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Proficiency in Microsoft Office Suite
• Customer service attitude
• Professional attitude and appearance
• Multitasking and time-management skills, with the ability to prioritize tasks