Facilities Manager Jobs

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Mindspace is a rapidly growing global provider of inspiring workspaces for teams of all sizes. Our community consists of enterprise companies and established startups, as well as small businesses, entrepreneurs, and creative freelancers. With members in more than 40 locations across 7 countries, we are setting the gold standard for flexible workspaces around the world.

About the position

This full-time position is based in Miami, reporting directly to the US Facilities Manager. As the Facilities Manager, you will be responsible for managing Mindspace's Facilities in all of our locations in Miami. You will ensure our facilities are running smoothly and efficiently at all times and maintain ongoing communication with our vendors and contractors. In addition, you will be working with our Community and Sales teams, making sure members' satisfaction is high.

Responsibilities

• Negotiate terms with large facilities services providers, professionals, and contractors.
• Continuously evaluate facilities process inefficiencies and recommend improvement measures
• Drive processes and standards to ensure compliance with local, state, and local regulations, accreditation, and regulatory agencies
• Be the point of contact with the landlords and for making sure that we comply with all regulations and contracts
• Handle building security, access control, CCTV, security companies, etc.
• Conduct periodic quality checks to ensure that operations policies and procedures are practiced and current
• Support, coordinate, and interact seamlessly with different teams, such as the sales team & community team
• Play a key role in providing feedback to development on issues that prevent facilities from operating effectively
• Manage and track preventive and corrective maintenance programs, including but not limited to equipment and facilities
• Be the first point of contact for large facility maintenance emergencies
• Oversee construction projects and new openings in Miami
• Drive the strategy for effective planning and scheduling of critical maintenance to achieve timely completion of work and minimal disruption to business operations.
• Management & oversight of the building systems maintenance and building cleaning of Mindspace locations in the US

Requirements

• BA or BS degree, in Business, Economics or a related field - an advantage
• 2+ years of demonstrated operational experience
• Ability to work with multi-sites
• High level of English – a must
• Team player
• Knowledge of low voltage and IT infrastructure
• Sales experience with different phase stages (prospect, development and closing the deal) - an advantage
• 2+ years experience as facility manager -a must
• Ability to manage negotiations and procurement