Facilities And Records Clerk

Description
The Superior Court of California, County of San Bernardino is seeking interested and qualified candidates for the position of Facilities and Records Clerk. This recruitment will remain open until May 7, 2023, at 11:59 PM or until a maximum of 200 applications have been received.
Salary Update
4% COLA increase effective October 2023; approximate hourly rate range from $21.29-$27.18
3% COLA increase effective October 2024; approximate hourly rate range from $21.93-$27.99
Benefit Highlights
Telework/On-Site Opportunity
This position is eligible for a combination of telework and on-site work assignments. Telework must be completed from a pre-designated home-based location within the State of California and employees may be required to report on-site to address business needs.
Telework is at the sole discretion of the Court and may be rescinded immediately, without prior notice, based on the needs of the San Bernardino County Superior Court.
About This Position
Under general supervision, performs a variety of duties and clerical work in the storage, retrieval, distri bution and destruction of court case files and other records; processes and delivers mail, case files, parcels and supplies; oversees shipping and receiving; performs warehousing tasks for office supplies and office equipment and furniture; assists with moving and relocating staff, judicial officers and furniture; and performs related duties as required.
Distinguishing Characteristics
A Facilities and Records Clerk performs a variety of duties associated with processing and distributing case files, mail and office supplies in a central records facility or in a large district. Assigned work requires general knowledge of the functions applicable to records management, mail operations and ware housing and the ability to solve routine to moderately difficult problems.
Employees in this class typically report to the Facilities and Records Supervisor.
A Facilities and Records Clerk is differentiated from a Senior Facilities and Records Clerk in that an incumbent in the latter class provides lead-level training and work direction.
For full position details, please click here .
Essential Functions
Typical duties of the Facilities and Records Clerk may include, but are not limited to:
Responds to automated requests from court staff, attorneys and the public regarding stored case files by researching and retrieving files or microfilm, preparing correspondence, and preparing and certi fying copies; pulls case files for districts and prepares for courier delivery.Researches court case file numbers using the court's case management systems, case inventory and index system, and microfiche reader equipment.Files and retrieves case files, legal documents and related case materials; maintains the order of files in file folders and in filing systems; assembles documents, identifies and organizes documents for transfer to the archives; retrieves records from archives, if necessary.Prepares Destruction Orders and Notices for judge's signature in accordance with pre-determined criteria; prepares and distributes legal and internal notifications; reviews files for destruction and validates government codes and court guidelines are properly adhered to.Coordinates with third-party vendors for microfilm; prepares document conversion and enters into tracking system pallets of files for microfilming and sends to vendor; checks and verifies invoices against packing slips; ships backup rolls to other facility.Carries and moves file storage boxes using battery operated forklift, ladders and hand trucks to perform file warehousing activities.Packs and loads files for transport from court locations to the records center using trucks, flatbeds, pallet jacks, dollies and forklifts.Acts as the court's daily courier transporting files, mail and furniture among all court locations or throughout departments in a facility.Receives, scans through machine for safety, sorts and delivers mail, inter-departmental correspon dence, office supplies and equipment, or other materials and delivers to designated locations.Receives deliveries and performs visual and physical inspections of supplies and equipment for quality, quantity and correctness; may assist in unloading delivery trucks; checks and verifies delivery items received against packing slips and purchase orders; returns defective materials and equipment; refuses receipt of incorrect items.Places supplies on shelves; replenishes warehouse stock and maintains inventory in accordance with established policy and procedures; forecasts future needs for critical stock inventory items to ensure uninterrupted supply; ensures proper maintenance of the inventory system.Assists with semi-skilled maintenance and repair projects including moving and loading furniture using trucks, forklifts, hand trucks and flatbeds; installs ergonomic equipment and reconfigures workstations; performs painting and other building trades.Prepares and coordinates a variety of work reports and records; attends meetings; represents the section/department with other divisions, departments and vendors.May provide onsite oversight and access to contractors engaged in the maintenance and repair of court facilities.Coordinate with court vendors for warranty repair on various court purchased equipment and materials.Performs other duties as assigned.
Minimum Qualifications
Graduation from high school or GED equivalent, and one (1) year of experience in warehousing that included clerical recordkeeping, or an equivalent combination of education, training and experience. Experience in a public court is preferred.
Licenses; Certificates; Special Requirements:
A valid California Class C driver's license and the ability to maintain insurability under the court's vehicle insurance program.
Knowledge Of

• Uses and operations of computers and standard business software;
• Customer service practices and telephone etiquette;
• Standard office practices and procedures, including recordkeeping and filing;
• Safe and proper methods of handling, loading, securing and unloading of case files, mail, supplies and equipment;
• Correct English usage, including spelling, grammar and punctuation.
• Modern inventory control practices and generally accepted warehousing procedures and recordkeep ing methods;
• Court ordinances, codes, procedures and practices regarding records management, computer hardware, software and data security;
• Proper operation of warehousing equipment such as dollies, hand trucks and pallet jacks;
• Court and/or departmental business processes common for multiple case types;
• Operation of hand and power tools and equipment common to maintenance and repair trades;

Reasonable Accommodations
The Superior Court of California, County of San Bernardino is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process may contact the Human Resources Department at (909) 521-3700 or via email at Careers @sb-court.org . Individuals with hearing and/or speech impairments may also contact the recruiter for the position through the use of the California Relay Service by dialing 711.
Physical Characteristics
The physical and mental demands described in the job description , or by clicking here , are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
The Superior Court of California, County of San Bernardino is an Equal Opportunity Employer - M/F/D/V.
SUPERIOR COURT OF CALIFORNIA
COUNTY OF SAN BERNARDINO
Benefits Summary
The San Bernardino Superior Court offers a range of benefit programs for employees and their eligible dependents. These include medical, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.A summary of benefits is provided below.
Health And Welfare Benefits
MEDICAL: The Court offers a variety of comprehensive health plan options to fit individual employee needs. The Court contributes up to $200.00 in benefit plan dollars each pay period to help full-time employees pay for health premiums. In addition, the health plan subsidy the court contributes toward the employee cost is57% of lowest cost HMO plan based on level of coverage.
DENTAL: The dental subsidy is equivalent to 100% of the employee only DPPO coverage plan (but not less than twenty dollars {$20.00} per pay period.)
VISION: Court-paid plan for employees. No co-pay/deductible for eye exams; frames and standard lenses or contact lenses (in lieu of standard lenses) every twelve (12) months.
SHORT-TERM DISABILITY: Court-paid benefit that provides partial income replacement in the event that an employee is unable to work due to a non-work related disability.
LIFE INSURANCE: Court-paid basic life insurance benefit of $35,000. Additional supplemental life and AD&D insurance benefits may be purchased voluntarily.
MEDICAL REIMBURSEMENT ACCOUNT: Flexible Spending Account (FSA) that helps participating employees lower their taxable income. Under this plan, employees elect to set aside pre-tax money each pay period to pay for eligible out-of-pocket medical expenses for themselves and their eligible dependents that are not paid by insurance or reimbursed by any other benefit plan.
DEPENDENT CARE ASSISTANCE PLAN: This is a type of Flexible Spending Account (FSA) that helps participating eligible employees lower their taxable income. Under this plan, employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working.
Leave Allowances
VACATION: After completion of the requisite hours of continuous service (based on the bargaining unit), employees are eligible to use accrued vacation allowance. Depending on length of service, employees may accrue from 80 to 160 hours annually.
HOLIDAY: Thirteen (13) paid recognized holidays and the accrual of two (2) floating holidays annually.
SICK LEAVE: Employees in regular positions accrue approximately 3.39 hours of sick leave per pay period to use during instances of authorized absence due to illness, injury, or medically related appointments.
BEREAVEMENT LEAVE: ALL employees are eligible to receive a maximum of thirty- two (32) hours of paid leave per occurrence for bereavement leave due to the death of a person in the immediate family.
Retirement And Deferred Compensation Plans
RETIREMENT: The Court is a 1937 Act employer. More detailed information may be found by contacting SBCERA at (909) 885-7980 or toll-free at 1-877-722-3721 or by visiting the website at San Bernardino County Retirement Association. The Court does not pay into the Social Security system; however, it does contribute to Medicare.
Retirement benefits subject to change.
DEFERRED COMPENSATION: Employees are eligible to participate in the Court's 457 Deferred Compensation Plan. This is the supplemental retirement plan that permits employees to defer a certain portion of their pre or post tax salary, within certain Internal Revenue Service (IRS) limits, to an account maintained by an investment service provider. Participating employees in the pre-tax option postpone paying taxes on the deferred portion of their income.
Additional Benefits
TUITION BENEFIT:Employees with at least twelve (12) monthsof service will be allowed a maximum of $600.00each fiscal year.These monies may be used for job related education or career development, book fees or to reimburse membership dues in professional organizations.
CAR ALLOWANCE: Use of Court Vehicle.
COMMUTER SERVICES: This program assists with providing information on carpools, rideshare matching, and public transportation options. The Court offers incentives for employees eligible to participating in Ridesharing activities.
FLEXIBLE WORK SCHEDULE: The Court recognizes the importance of work/life balance. Employees may request alternative work scheduling or flexible work schedules when classifications meet the requirements.
The Human Resources Department reserves the right to modify the benefit programs in accordance with the Personnel Rules and Regulations.
Closing Date/Time: 5/7/2023 11:59 PM Pacific