Executive Assistant To The Ceo

Who We Seek:

• Passion Seekers. You genuinely care about the work that you do and its impact on society.
• Collaborators. You're a great contributor to a high performing team.
• Self-Starters. You're a go-getter who isn't afraid to step up and disrupt the status quo.
• Entrepreneurs. You bring fresh ideas to the table, work hard, and consistently seek new challenges.

What You Will Do:

• Provide personal assistance, working with the CEO’s family to ensure family obligations and priorities are met.
• Demonstrate leadership to maintain credibility, trust, and support with senior leadership and team members.
• Prioritize conflicting needs, handle matters expeditiously, and execute projects to successful completion, often with deadline pressures.
• Serve as a calendar gatekeeper and ensure the CEO’s schedule is followed.
• Work closely and effectively with the CEO and Chief of Staff to keep them informed of upcoming commitments and responsibilities, following up appropriately maintaining open and regular communications.
• Complete a broad range of administrative tasks: create, review, and edit presentations, agendas, and itineraries; compile materials for meetings; manage expense reports; other administrative duties as assigned.
• Build and maintain relationships crucial to the success of the organization and manage a variety of special projects for the CEO.
• Coordinate all logistics for business and personal travel, including booking commercial and private flights, managing detailed itineraries, and adjusting to last minute scheduling changes.
• Synchronize meetings and appointments for the CEO’s professional and personal schedule, ensuring the CEO is prepared with any needed background, talking points, and meeting materials.
• Manage CEO’s high-volume inbox, monitoring and flagging critical items, drafting correspondence, and preparing a daily brief of key priorities.

Required Skills:

The ideal candidate is:

• Articulate. Excellent written and verbal communication skills.
• Trustworthy. Proven ability to exercise discretion and independent judgment when making decisions and interacting with executives, clients, partners, employees, and others.
• Tech Savvy. Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point, Teams). Knowledge of Salesforce a plus.
• Flexible. Will have experience in shifting priorities quickly and multi-tasking in a fast-paced environment, proactively responding to unexpected variables.
• Attentive. Must be able to work hours outside of standard office hours to accommodate business and personal requirements, as needed.
• Critical Thinker. Excellent problem solving, decision making, organization, and time management skills.
• Self-starter. Able to take initiative and demonstrate ownership of projects and prioritize workload to completion with limited supervision.

Years of Experience: 5+ years of experience supporting C-Level Executives

Minimum Education Required: Bachelor’s Degree required.