Executive Assistant (Kingston Pa)

We are healthcare service company and are seeking a highly motivated and detail-oriented Executive Assistant to support our executive team. The successful candidate will be responsible for providing administrative support to the executives, managing their schedules, handling correspondence, making travel arrangements, and coordinating meetings and events. The Executive Assistant must be organized, proactive, and able to work independently in a fast-paced environment.

Responsibilities:

• Make travel arrangements, including flights, accommodation, and transportation, for the executives and other staff members as required
• Act as the first point of contact for the executives, handling phone calls, emails, and correspondence
• Conduct research and prepare reports, presentations, and other documents as required
• Manage expense reports and ensure they are submitted in a timely manner
• Prepare and distribute agendas, minutes, and other documents for meetings and events
• Maintain accurate records, including contact lists, filing systems, and databases
• Handle confidential information with discretion and maintain a high degree of professionalism at all times
• Manage the executives’ calendars, including scheduling appointments, arranging meetings, and coordinating travel arrangements
• Coordinate events, such as conferences, seminars, and team-building activities

Requirements:

• Ability to work independently and prioritize tasks
• Detail-oriented with a high degree of accuracy
• Strong organizational and time-management skills
• Bachelor’s degree in Business Administration, Communications, or related field preferred
• Ability to multitask and meet deadlines
• Excellent communication and interpersonal skills
• Ability to work in a fast-paced environment and adapt to changing priorities
• Proficient in Microsoft Office and Google Suite
• Ability to handle confidential information with discretion
• 3+ years of experience as an Executive Assistant or in a similar role

We offer a competitive salary package and comprehensive benefits, including health insurance, retirement plan, and paid time off. If you are a proactive and detail-oriented Executive Assistant looking for a challenging and rewarding opportunity, we encourage you to apply.

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