Executive Assistant Jobs

Job Title: Executive Assistant

Location: Bannockburn, Chicago, 60015

About ADVANZ PHARMA

ADVANZ PHARMA is a global pharmaceutical company with the purpose to improve patients’ lives by providing the specialty, hospital, and rare disease medicines they depend on.

Our ambition is to be a partner of choice for the commercialisation of specialty, hospital, and rare disease medicines in Europe, Canada, and Australia. In line with our ambition, we are partnering with innovative biopharma and pharmaceutical development companies to bring medicines to patients.

Headquartered in London, UK, we have c700 employees based across more than 20 countries, including key countries in Europe, the US, Canada, and Australia. Our Centre of Excellence in Mumbai, India, as well as an established global distribution and commercialisation partner network complement our global operations.

ADVANZ PHARMA’s product portfolio and pipeline comprises innovative medicines, specialty generics & biosimilars, and originator brands. Our products and pipeline cover a broad range of therapeutic areas, including hepatology, gastroenterology, anti-infectives, critical care, endocrinology, CNS, and, more broadly, rare diseases.

We can only achieve our ambition with the passion of our dedicated and highly qualified people, acting in line with our company values of entrepreneurship, speed, and integrity.

About the Role

As ADVANZ PHARMA continues to strengthen its position as the partner of choice for specialty, hospital, and rare disease medicines, we have an exciting opportunity for a Executive Assistant.

The Chicago Commercial team are seeking an experienced, confident , self-starter to support the office and US General Manager. Providing Executive assistance to the General Manager (GM), USA / GM Pinnacle Biologics, to ensure appropriate planning and organization of workload is achieved.

This role will involve delegating for the GM within the appropriate timeframe and to appropriate standards. Managing assigned standalone projects as required by the GM and working closely with the Advanz Pharma US Pinnacle Biologics Teams and next levels in the organization. Management and assisting with any local financial matters not covered by the group Advanz Pharma Finance team in relation to Advanz Pharma US or Pinnacle Biologics, which contributes to around 25%.

What You’ll Do:

• Drive the spirit of “One Team” by working collaboratively across all business functions with an open, honest, and respectful cooperation
• Manage the Advanz Pharma U.S. / Pinnacle Office in Bannockburn in regard to vendors maintenance and office supplies
• Support the wider Global HR Team in onboarding of new employees and any HR employee related tasks, where appropriate
• Coordinate schedules, arrange meetings, prepare documents/notes proactively ahead of meetings
• Gain information, study commercial aspects of the business and generate reports as needed from time to time by the executives
• Consistent demonstration and embodiment of company core values: Entrepreneurship, Speed, and Integrity
• Organize agendas, meeting logistics, take minutes of meetings and follow up to completion on action points assigned
• Ensure all queries from employees are brought to the immediate notice of the management and dealt with promptly and efficiently
• Thrive in an entrepreneurial environment, and take accountability for results.
• Contribute to making ADVANZ PHARMA a desired place to work
• Prepare PowerPoint presentations as required
• Discreetly provide Management with associate feedback on various decisions and announcements made
• Contribute to making ADVANZ PHARMA a desired place to work
• Complete all allocated projects within the agreed timeframes
• Embrace challenge and change, applying a growth mindset approach.
• Coordinate/organise national/international events requiring coordination with internal and external stakeholders
• Ensure full confidentiality always
• Coordinate/organise complex international travel arrangements with the corporate travel agents, provide the GM with timely and clear travel schedules ensuring all travel logistics are organized
• Have a bias for action and fast decision making.
• Ensure full administrative support and timely information is provided, to ensure the smooth and efficient running of the GM, USA office
• Handle correspondence i.e. e-mails, where appropriate

About You

We are looking for highly motivated individuals who are passionate about making a meaningful difference to patients’ lives.

For this role, you will also have the following:

Qualifications:

• BS/BA completed four-year degree is desired but not essential

Knowledge, Skills & Experience:

• Learning agility and ‘scalability’, with a desire to continuously improve and develop as ADVANZ grows
• A positive and ‘can-do’ approach, biased towards finding solutions and embracing change
• At least 2-3 years EA experience working in a fast paced organisation, ideally in a pharmaceutical industry however open to other industries
• Ability to have fun and thrive in a growing, unique, and inclusive work environment
• Work collaboratively across all business functions with an open, honest, and respectful cooperation
• Excellent attention to detail and communication skills both written and verbal
• Confident self-starter with the ability to problem solve and manage own day to day workload
• Inspired by our values of entrepreneurship, speed and integrity
• Excellent team player
• Excellent organizational skills with the ability to keep an office space running smoothly

Why ADVANZ PHARMA?

The success of any company is driven by its people, and we are no different.

At ADVANZ PHARMA, we believe in empowering our people to be entrepreneurs and embrace challenges to enable personal and company growth in an agile and fast-paced environment. We strive to do that inclusively and responsibly, treating all employees with integrity whilst rewarding outcomes and impact.

Our teams are made up of people from all walks of life and backgrounds. We thrive in an environment where uniqueness is celebrated, but we are all united by the same passion to help improve patients' lives by providing the specialty and hospital medicines they depend on.

As a business, we like to tap into new ideas and fresh perspectives. So, if you join us, you’ll be empowered to own your work, explore new possibilities and make things happen.

But there’s more to you – and us – than just work, which is why our culture, vision and values are so high on our agenda. We believe in gender equality and actively encourage women into senior roles – we have an active ADVANZ PHARMA Women’s Network; almost 40% of our managers are women.

We work hard to recognise and reward talent, and we actively promote from within - last year, approximately 25% of our people across the company achieved promotions. In addition, we recognise talent with our annual Impact Awards, in which our top performers are rewarded for their hard work and dedication.

We offer flexible, agile working options, and you will also enjoy a highly competitive salary and benefits package.

*Please include a CV and Cover letter*