Executive Assistant Jobs

Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children’s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.

Day (United States of America)

Location

Ann & Robert H. Lurie Children's Hospital of Chicago

• Ability to provide high level of quality customer service to employees, leaders, patients/families and external vendors.
• Proven ability to effectively manage self and others through ambiguous situations.
• Bachelor’s degree preferred; 5 years supporting senior leadership and/or faculty required.
• Solid organizational and time management skills with the ability to prioritize work.
• Expert Outlook Calendar skills to manage multiple Outlook calendars simultaneously.
• Must be detail oriented with the ability to successfully manage multiple, deadline driven priorities with minimal direction and accuracy.
• Business or healthcare experience improving work flows in a complex and fast changing environment.
• Proactive thinker; ability to anticipate and prepare ahead of need.
• Adept in creating complex documents, presentations, spreadsheets, reports, and business correspondence.
• Project management experience a plus.
• Strong proficiency in Microsoft Word, Excel, and PowerPoint.

Job Duties:

• Analyzes problems, interprets operational needs, and collaborates with leaders to develop solutions.
• Produces accurate and professional correspondence, reports and presentations that adhere to branding and marketing guidelines.
• Assists with various other duties as assigned.
• Arranges executive’s travel, creates itineraries for client/candidate visits and/or event speakers/participants.
• Develops and distributes meeting materials, agendas, and meeting notes.
• Manages divisional/departmental projects.
• May orient and coach other Administrative Professionals (AP) across the organization and/or lead committees specific to AP work.
• Collaborates with leaders/staff to defines, document and maintain clear, well-defined processes.
• Follows finance protocols and policies accurately to process reimbursements, purchase orders, track invoices and problem solve accounting issues as needed.
• Provides advanced technical and professional administrative support by prioritizing appointments and meetings, producing documents for leaders based on priorities.
• Manages events on and off site. Coordinates logistics for venues, management of vendors, conference room selection, catering, AV, and telecom needs etc. meeting budget and schedule expectations.
• Assists executives with meeting management. Manages complex calendar reprioritizing appointments as needed to address unfolding developments.

Education

Benefit Statement

For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:

Medical, dental and vision insurance

Employer paid group term life and disability

Employer contribution toward Health Savings Account

Flexible Spending Accounts

Paid Time Off (PTO), Paid Holidays and Paid Parental Leave

403(b) with a 5% employer match

Various voluntary benefits:

• Discount purchasing program
• Adoption benefits
• Discount on services at Lurie Children’s facilities
• Critical Illness, Accident and Hospital Indemnity coverage
• Supplemental Life, AD&D and Disability
• Student loan servicing and support
• Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
• Backup Childcare and Eldercare
• Tuition assistance

Lurie Children’s and its affiliates are equal employment opportunity employers. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law.

Support email: [email protected]