Executive Assistant – Human Resources And Legal

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Executive Assistant – Human Resources and Legal
TMC Truman Medical Centers
Job Location
University Health Truman Medical Center
Kansas City, Missouri
Department
Executive Office
Position Type
Full time
Work Schedule
8:00AM - 4:30PM
Hours Per Week
40
UH Is Comprised Of Three Campuses
If you want to work where the action is, University Health (UH) is the place for you. Known as “Kansas City’s Essential Hospital,” UH is the safety net healthcare system for Jackson County/Kansas City. We are an academic medical center, serving as the primary teaching institution for the UMKC Schools of Medicine, Nursing, Dentistry, and Pharmacy. A 547-bed, not-for-profit health system, UH delivers the highest-quality medical care for our patients, with compassion, empathy, and unparalleled dedication to service. During the 2020 pandemic, we also stepped forward as a regional leader in COVID care and testing.
UH Truman Medical Center is located in the Health Sciences District of downtown Kansas City, Missouri. The Health Sciences District represents a robust academic community, leading the forefront of biomedical research and cutting edge technology. Partnered with UMKC and Children’s Mercy Hospital. University Health serves as the cornerstone in educating the next generation of healthcare practitioners. As a Level 1 Trauma Center, we’re a leader in Emergency Medicine and Critical Care, with world-class expertise in chronic disease management and women’s services, including high-risk maternity care. The Health Sciences District is also home to the University Health 1 and 2 buildings. UH 1 is UH’s beautiful specialty outpatient clinics and day-surgery center and UH 2 is the location for all of our primary care and women’s care clinics.
UH Lakewood Medical Center is located between Kansas City and Lee’s Summit, Missouri, offering residents of Eastern Jackson County access to a modern community hospital with a continuum of outpatient services designed to meet the needs of families. UH Lakewood specializes in high-risk maternal and child care, and serves as one of the few Kansas City metro area institutions accredited by The Joint Commission in Orthopedics and Palliative Care. It also is home to a 188-bed, fully accredited long-term care center.
UH Behavioral Health is the KC metro area’s largest, most comprehensive provider of mental health services. The Crossroads Building, located in Kansas City’s vibrant Crossroads Arts District, is its epicenter, providing a broad list of outpatient services. We also offer psychiatric inpatient care, and we deliver therapeutic services through our community outreach clinics. We are a leader in the Trauma-Informed Care Movement, and provide training, coaching and consulting to outside organizations.

Provides administrative support, including:

• Receives and appropriately routes or responds to incoming visitors, calls and correspondence, answers inquiries, and/or takes messages or redirects for response as necessary for the CHRO, AGC and Executive Office front desk.
• Schedules and organizes internal and external meetings, including preparation of agendas, catering and audiovisual requirements.
• Attends various meetings to provide administrative support as directed by the CHRO.EDI or AGC. Distributes minutes in a timely manner. Coordinates follow-up of tasks assigned during meeting.
• Arranges for meetings and appointments and maintains calendars electronically; forecasts schedule conflicts, notifies and manages accordingly.

Responsible for the support of activities related to multiple external organizations, including scheduling meetings both internally and externally and managing civic board and commissions tasks.
Prepares PowerPoint presentations, compiles and analyses data for reporting. Builds and manages Excel spreadsheets.
Provides cross-coverage for other support staff in the Executive suite and other administrative suites.
Manages mail, responds to correspondence and initiates correspondence; answers inquiries.
Manages and processes travel arrangements.
Maintains and organizes budget information and accounts payable timely.
Provides leadership and completes special tasks/projects as assigned with little to no supervision.
Maintains recordkeeping and filing system for all correspondence received, including Executive employee file record maintenance.
Manages multiple tasks with ever changing priorities utilizing technology and other project management resources.