Executive Administration Assistant Jobs

JOB TITLE Executive Administrative Assistant

COMPANY: Circle K Stores, Inc.

DEPARTMENT: Operations

REPORTS TO: Vice President Midwest Operations

LOCATION: Columbus, IN

OPENING DATE: 03/23/23

Requirements

• The ability to balance competing priorities and deadlines is crucial
• Ability to handle confidential matters with professionalism and discretion is essential
• Detail oriented and ability to multi-task
• Strong analytical and organizational skills
• Good knowledge of accounting and finances preferred
• AA, BS or BA preferred with experience as an Executive Assistant
• Must have excellent writing and editing skills
• Must have experience with Microsoft Office Suite

Position Summary

To provide communication management, schedule management, office management and other supportive duties for the Vice President.

Major Duties

• Produce and revise documents: reports of analysis, propositions, presentations, correspondence, forms, spreadsheets, and other related documents
• Provide day to day administrative support with great attention to detail
• Responsible for coding Accounting invoices and getting proper signatures for approval and returning to Accounts payable in a timely manner
• Responsible for answering the phone, getting mail, calendar management, and travel arrangements for the Vice President
• Any other additional duties as deemed necessary by the Vice President
• Coordinate events of different natures (meetings, company parties, etc.) and produce meeting reports
• Work with minimal supervision to complete special projects as assigned

Physical Demands/Work Environment

• The physical demands described here are representative of those that must be met by the incumbent to successfully perform the essential functions to this job. Reasonable accommodations may be made to enable individuals with disabilities.

Job duties are subject to change without notice.

Circle K is an Equal Opportunity Employer.

The Company complies with the Americans with Disabilities Act (the ADA) and all state and local disability laws. Applicants with disabilities may be entitled to a reasonable accommodation under the terms of the ADA and certain state or local laws as long as it does not impose an undue hardship on the Company. Please inform the Company’s Human Resources Representative if you need assistance completing any forms or to otherwise participate in the application process.

Click below to review information about our company's use of the federal E-Verify program to check work eligibility:

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