Employment Coordinator- F/T (20363)

Job Details
Level
Experienced
Job Location
Agua Caliente Rancho Mirage - Rancho Mirage, CA
Remote Type
N/A
Position Type
Full Time
Education Level
Undisclosed
Salary Range
$19.00 Hourly
Travel Percentage
Undisclosed
Job Shift
Any
Job Category
Human Resources
Description
Summary
Assists in producing written/verbal communications; maintain confidential files, records and reports; Provides clerical and administrative support to the Recruitment Team. Make decisions and takes action based on previous experience and good judgment, within guidelines. Maintains office supplies/inventory for the Employment area and assists with calculating department expense accounts. Prepares various reports as directed by using a variety of Software Programs.
Essential Duties And Responsibilities (other Duties May Be Assigned)

• Generate a schedule of processing and orientation to appropriate directors and managers
• Develops all new hire folders and assist with filing of various documents: transfers, requisitions, I9’s, PAN, all new hire packets.
• Assists Recruitment staff with Talent Acquisition Management programs.
• Produce and edit a wide range of documents using a computer, in a timely manner. Copy, distribute and file as required, while maintaining an organized professional and secure workstation.
• Maintains cleanliness of lobby, flyers and proper function of computers
• Assists with multi-line phone systems.
• Provide guest satisfaction through assistance, directions, and information within the Human Resources department guidelines. Take action based on standard procedures, previous experience and good judgment to meet all deadlines.
• As needed, assists the HR function at either property acting in an administrative support role.
• Calculate and produce department reports for review/approval including: expense accounts, supplies/inventory, purchase orders, maintenance service requests and personnel authorizations.
• Assists in placing advertisement on a weekly basis.
• Coordinate and route an efficient and timely flow of office paperwork/mail.
• Maintain strict confidentiality. Access and evaluate information using various computer systems, procedures and routines.
• Provide assistance & guidance for software & reporting requirements.
• Distributes all incoming mail and signs for all packages.

Supervisory Responsibilities
None
Access to Sensitive Areas and Information
(Human Resources) - Access to areas within Human Resources shall follow the requirements specified in ACBCI Human Resources, Internal Controls, III Information Access Matrix.
Keys
HR Employment Center office keys and Team Member file keys as specified in the Key Matrix section of the Human Resources Internal Control Manual.
Signatory Ability
None
Qualifications
Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Type a minimum 40 words per minute; Microsoft Word; Excel; Ability to handle telephone lines, multi-task and prioritize work as assigned.
• Possess the ability to listen and respond to Team Member or management inquiries/concerns using a positive, clear speaking voice, answering questions and/or offering assistance giving accurate information regarding plans, policy or procedures within guidelines.
• Ability to deal with a number of problems requiring initiative and good judgment
• Ability to access and input information using a complex computer system.
• Ability to complete tasks with minimal supervision
• Demonstrate the ability to deal with internal/external guests, some of whom will require high levels of patience, tact, and diplomacy to diffuse anger, collect accurate information and resolve problems and concerns.
• Ability to read, write, speak and understand English language clearly to ascertain and document important information, to follow written and/or verbal instructions, and to provide clear direction/guidance. Ability to communicate verbally/written with all levels of management and employees in a positive and professional manner.

Education And/or Experience
High School Education, GED, and or two years in related field
Working Conditions/Physical Demands
To perform this job successfully, the individual must be able to stand, move and work throughout the
office area and properties, including walking up to 1 ½ mile, climbing stairs and sitting at a desk/work
station for the duration of the shift. Also, may be subjected to a smoke- filled environment.