Documentation Specialist Jobs

Summary Coordinate change control activities to assure documented information required by the organization is being managed to effectively support the quality management system. The Documentation Specialist will facilitate the control of documentation to ensure it meets requirements of the business. Facilitation includes responsibility for creating and updating documents, revision control, distribution, access, and maintain metrics to ensure timely implementation of changes. This position will also be responsible for maintaining physical and electronic storage of quality documents. This position will report to the Quality Manager.

Job Responsibilities

Responsibilities for this position include, but are not limited to, the following:

• Demonstrates flexibility in work shifts and hours to support across all shifts
• Support Quality department as needed, such as rubber or hose testing, MSAs, Internal Auditor, creating/updating monthly reports, assist with documenting customer returns
• Less than 10% travel
• Record retention
• Complete change control tasks such as updating pFMEA, control plans, material specifications
• Track and report change control metrics to ensure changes are implemented timely
• Support compliance to Danfoss Business Systems, including implementation of IATF requirements, etc.
• Assisting, creating and updating local procedures and forms following defined standards with collaboration of the document owner
• Communicating deadlines, delays or obstacles, and creating means for resolution where needed
• Assists document owners to ensure periodic reviews completed timely
• Completing change control coordinator tasks • Reviewing related documents to assess if changes are warranted
• Assists in maintaining an atmosphere of continuous improvement and team efforts for accomplishing department and plant goals
• Perform other duties as assigned by supervisor

Background & Skills

Minimum Requirements

• Good understanding of technical writing skills and grammar
• Good working knowledge of and skills with Microsoft Office applications

• Demonstrates ability to work effectively and to deal with problems when under pressure
• Demonstrates excellent verbal and written communication skills
• Ability to organize and schedule multiple activities occurring simultaneously
• Demonstrates ability to work effectively with and through others, at all organizational levels in the facility
• Ability to read, understand and effectively apply information contained in all applicable documents
• Ability to work independently to meet stated objectives/timelines/metrics
• Demonstrates problem solving ability
• Ability and willingness to work overtime, weekends and any shift, as needed
• Demonstrates ability to analyze and improve metrics

Preferred Requirements

• Familiarity with ISO procedures

Physical Requirements

Physical Requirements

• Occasionally: Lift 50 pounds or more
• Essential: Lift ten (10) pounds regularly, not above shoulder height, to the extent that limited jobs with this requirement exist
• Ability to stand, sit and/or walk on a hard surface, as well as bend, stoop and reach, up to eight (8) hours a day and occasionally up to 12 hours per day

• Ability to lift 25 pounds frequently

  • Essential: Lift ten (10) pounds regularly, not above shoulder height, to the extent that limited jobs with this requirement exist

  • Occasionally: Lift 50 pounds or more

• Vision to accurately read all necessary production documents and computer monitor screens

Danfoss – Engineering Tomorrow

At Danfoss, we are engineering solutions that allow the world to use resources in smarter ways - driving the sustainable transformation of tomorrow. No transformation has ever been started without a group of passionate, dedicated and empowered people. We believe that innovation and great results are driven by the right mix of people with diverse backgrounds, personalities, skills, and perspectives, reflecting the world in which we do business. To make sure the mix of people works, we strive to create an inclusive work environment where people of all backgrounds are treated equally, respected, and valued for who they are. It is a strong priority within Danfoss to improve the health, working environment and safety of our employees.

Following our founder’s mindset “action speaks louder than words”, we set ourselves ambitious targets to protect the environment by embarking on a plan to become CO2 neutral latest by 2030.

Danfoss is an EO employer and VEVRAA Federal Contractor. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or other protected category.