Document Control Clerk Jobs

Document Control Coordinator
Client: Chemical Plant
Location: Plaquemine, La
Duration: Long Term on going
Benefits: Health, Vision, Dental, 401K, Paid Time Off
Primary Function
The Document Control Coordinator (DCC) is responsible performing a full range of office support and clerical assignments of the assigned department/unit.
Duties & Responsibilities

• Keep HR, Safety or other specified postings updated on the unit bulletin.
• Reports any unsafe conditions to Day Shift Supervisor.
• Collects and/or writes, draws, organizes, and assembles test procedures, operating instructions, drawings and flow diagrams for putting new equipment into service (pre-start up safety review).
• Set up and maintain employees' information, safety and operational training records.
• Other duties as assigned.
• Serves on various organizational committees when asked.
• Reviews open incident reports monthly.
• Prepares revisions associated with written request for change (MOC) on forms and controlled documents and track revision history
• Support other departments as needed.
• Maintains an adequate supply of materials.
• Pick up, receive, open and deliver mail and/or other materials.
• Maintains MOC Database, Incident Report Database, and Training Database.
• Maintain organized records for environmental reporting/auditing purposes.
• Submits safety & cost savings suggestions.
• Scan and file electronic and hard copies for file retention daily.
• Coordinate with other DCCs to ensure consistency between all departments.
• Enter work orders and print reports in GPMate (CMMS system).
• Assist in the preparation of standard operating procedures, emergency operating procedures, shut down/start-up procedures, What If's, Job Safety Analysis.
• Maintain ongoing chemical inventory levels and report usages when notified.
• Creates detailed reports and correspondence, as needed.
• Maintain and publish up to date versions of unit specific controlled documents such as reading sheets, procedures, etc. via hard copy and electronic files.
• Provide intermediary support to unit employees for various needs (IT, HR forms, etc.)
• Maintain employee uniform needs/changes.
• Operates and maintains office equipment
• Serve as recorder during assigned meetings.

Qualifications
Minimum Job Qualifications:

• Communicate effectively amongst co-workers and management.
• Detailed-oriented, ability to multi-task.
• Experience with Microsoft Word, Excel, and Adobe.
• Works well independently as well as with a team.
• High School Diploma/GED and 2+ Years of relevant work experience.

Preferred Job Qualifications

• Experience with Management of Change (MOC) processes.
• Associate's Degree and 2+ years of relevant work experience OR 4+ Years of relevant work experience.
• Proficient in Microsoft Word, Excel, PowerPoint, Visio, SharePoint, and Adobe.

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