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Development Events Associate Jobs
Company | National Museum of Women in the Arts |
Address | Washington, DC, United States |
Employment type | FULL_TIME |
Salary | |
Category | Museums, Historical Sites, and Zoos |
Expires | 2023-07-20 |
Posted at | 10 months ago |
# Position Summary
- Ability to work onsite and maintain flexible hours, including evenings and some weekends.
- Build and maintain internal development events calendar for cultivation/stewardship programs.
- Work with other departments to help achieve goals, facilitate operations, and maximize benefits of all fundraising events.
- Coordinate production and delivery of event invitations, programs, and other printed materials with the event company.
- Support Senior Development Officer, Sponsorships and Events and other development colleagues to establish event planning and post-event evaluation protocols, including developing training manuals for event staff and volunteers.
- Prepare event budgets, pricing information, timelines, invitations, guest lists, mailings, and production schedules. Ensure all deadlines are met for smooth event execution.
- Collaborate with the Senior Development Officer, Sponsorships and Events and other colleagues to develop content-rich development events.
- Help develop strategy, financial targets, and sponsorships for fundraising events.
- Act as point of contact for professional event planning companies and other vendors.
- Collaborate with museum security and maintenance staff to prepare for events.
- Coordinate donor mailings including solicitation and acknowledgement.
- Ensure correct recognition of sponsors in museum donor listings and on all materials related to sponsored programs.
- Generate invoices, ensure timely payments, and draft and send acknowledgement letters.
- Ability to lift at least 20 lbs.
- Work with database manager and colleagues on list management and data hygiene, including establishing invitation list protocols to ensure accuracy and efficiency.
- Coordinate event wrap-up for all fundraising events.
- Maintain accurate and complete records of contacts and communications in the Tessitura database. Analyze donor and prospect data to identify and qualify participation and financial support targets.
- Strong analytical and interpersonal skills, with the ability to work effectively with volunteers and leadership.
- Ability to work evening and weekends.
- Excellent verbal communication skills with an emphasis on persuasion and generating action.
- Must understand and respect the confidential nature of development work.
- 2-3 years of Special Events and/or event production experience required, with a focus on the arts preferred.
- Flexibility and the ability o adapt to changing priorities and use independent judgement under pressure.
- Demonstrated time management and organizational skills including ability to multi-task.
- Knowledge of Tessitura or similar CRM and ability to learn to work in new systems.
- Ability to work effectively under pressure and confidently convey information to major internal and external players.
- Proficient in Adobe Creative Suite and graphic design capabilities as well as Microsoft Office programs (Word, Excel, Outlook, PowerPoint).
- Commitment to the museums diversity, equity, accessibility, and inclusion (DEAI) work, including participation in committees and/or training initiatives.
- Excellent written communication skills with a keen attention to detail.
- Proficiency in donor management software.
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