Court Clerk Jobs

SUMMARY
Under general supervision, performs various legal staff support case processing activities. Required to issue marriage license to all eligible persons according to Marriage Equality Act of 2015, H.R. 2976 of the 114th Congress.
Shift: Mon – Fri, 8a – 5p After hours during an Election

ESSENTIAL FUNCTIONS: - Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Answer phone calls and responds to various requests for information;
• Perform research on case files to respond to questions from attorneys or the public;
• Receive and sorts mail, sorts documents ready for filing, need hearing dates and those requiring a judge’s signature;
• Prepare and mails Orders, proof reads citations, prepares and mails letters and notices, proof reads citations prior to issuance;
• Prepare documents recording the outcomes of court proceedings, issues notices regarding case outcomes, assigns billing fees and audits all other fees for each case;
• Order files from the Records Department, e-mails copies to customers as ordered;
• Process court pleadings, orders, requests for hearings, bench warrants, capias and various correspondence;
• Issue warrants; closes cases; issues judgments on closed cases; reports the conviction disposition of closed cases to the State;
• Create orders of sales and bills of costs, prepares and issues packets in the sale of properties that have court-ordered judgments;
• Works with juries, prepares jury panels, prepares work excuses for jurors, prepares juror attendance records;
• Pull folders or docket sheets for all submitted orders and prepares them for a judge’s signature;
• Maintain confidentiality of records as required by law;
• Review physical files while auditing electronic file documents and fees to ensure accuracy;
• Attend training classes when necessary which may require out of town travel;
• Prepare cases for transfer to other counties, performs case close-out and collects money on cases prior to transfer;
• Post and images various documents; receives final Orders and bar codes the files;
• Create new criminal cases filed by the District Attorney’s office, pulls files, prepares the docket, prepares pre-trial hearing notices and trial settings, issues notices, swears in defendants and obtains thumb prints, signs and seals documents, closes cases, posts and images documents, prepares judgments for signature;
• Examine legal documents for adherence to laws and court procedures;
• Prepare the court docket, provides assistance to the judge and/or attorneys during court proceedings, swears in defendants, takes trial notes;

MINIMUM QUALIFICATIONS:
Education, Experience and Training Guidelines:
High school diploma or equivalent; AND two years of legal administrative experience; OR an equivalent combination of education, training and experience as determined by Human Resources.
Knowledge of:

• Exceptional knowledge of customer relations.
• Exceptional knowledge of modern office procedures and practices.
• Exceptional knowledge of Brazoria County transaction practices and procedures.
• Exceptional knowledge of grammar, punctuation and spelling.
• Proficient knowledge of word processing and personal computer applications and software.
• General knowledge of department forms, rules, procedures and guidelines.
• Exceptional knowledge of telephone etiquette.
• Proficient knowledge of Brazoria County and County Clerk’s regulations, policies, and procedures.
• Proficient knowledge of the principles, practices and techniques of the local government process.

• Maintaining strict confidentiality.
• Exceptional skill in documenting, reading, understanding and maintaining records.
• Exceptional skill in extracting and organizing detailed information.
• Exceptional skill in establishing and maintaining cooperative working relationships with the supervisors, employees, external public agencies and organizations, and the general public.
• Exceptional skill in telephone etiquette and customer service.
• Using initiative, discretion and decision making within established procedures, guidelines and rules.
• General skill in expressing oneself clearly and concisely, both orally and in writing.
• General organizational skills.
• Proficient skill in the ability to work with sensitive information under somewhat stressful conditions.
• Exceptional skill in providing information and assistance to office staff, customers and callers.
• Proficient skill in operating standard office equipment such as personal computers, calculators, and telephones.
• Defining problems, collecting data, establishing facts and drawing valid conclusions.
• Performing various mathematical calculations;

PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in an office work environment. The noise level in the work environment is usually any moderate. May be required to lift and carry items weighing up to 50 pounds. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Brazoria County is a local government entity that offers competitive salaries with an excellent benefits package, which includes:
Government Pension through TCDRS with 7% fixed interest and a county match of 2:1 at retirement; we do not pay into Social Security but instead contribute to a 457 Deferred Compensation Plan as an additional savings for retirement (AUL).
Reasonable medical/dental health insurance (Aetna) for employees and dependent coverage rates.
Section 125 Cafeteria Plans including- Aflac, Humana and others; free LTD; free Life Insurance coverage 3x annual salary with a cap of $150K; with AD&D.
Free employee health clinic, EAP; 14 paid holidays, vacation and sick benefits, free telemedicine services.
At retirement, a free paid up $50K Life Insurance policy; a 401h retiree medical reimbursement plan.