Corporate Administrative Coordinator Jobs

ABOUT POET

At POET, it is our mission to be good stewards of the Earth by converting renewable resources to energy and other valuable goods as effectively as humanly possible. For over thirty years our drive and passion to change the world has enabled us to become the largest producer and marketer of bioethanol and leader in bio-based products in the world. Beyond our world-class culture, POET team members enjoy competitive pay and benefits including;

• Onsite fitness centers or fitness reimbursements
• Paid Parental Leave
• A multifaceted wellness program encompassing the whole person - mentally, physically, and spiritually
• Safety and cold weather gear reimbursements
• Discounted home and auto insurance
• Competitive pay, including shift premium pay for qualifying positions
• Tuition reimbursement
• 401K with company match
• Attractive Relocation Assistance and Bonus Programs for qualifying positions and/or locations
• Individual and family plans for health, dental, & vision insurance, including a generous employer Health Savings Account contribution
• Paid time off and paid holidays
• Quarterly Profit-Sharing Bonuses, and Bi-Annual Incentive Bonuses
• Excellent work-life balance with a 'family-first' culture

JOB SUMMARY

POET’s Corporate Administrative Coordinator is responsible for providing key support to POET’s Finance team. In this position, you will be relied upon to coordinate and organize team priorities and support your team’s collaborative culture in a fast-paced environment with tight timelines. You will be trusted to work with confidential and sensitive information in order to support the team’s goals, priorities, and strategy. No task is too big or too small - you understand the importance of a cohesive team and thrive on helping your teammates and anticipating their needs. You are eager to pitch in when it comes to the day to day needs of your team. If you love adding value as a part of team, and you have exceptional mental agility and outstanding communication skills, then we want to see you in this role!

DURING A TYPICAL DAY

• Coordinating daily, monthly, and annual timelines and checklists for a variety of processes.
• Assisting the Corporate Controller - maintaining appointment calendar, making decisions about scheduling priority, executing projects, and providing trusted support wherever needed.
• Since we’re all about teamwork and getting the job done, your skills will be put to a lot of other uses!
• Utilizing knowledge of team priorities, relationships, empathy and your own creative spirit to anticipate the needs of team members and to strengthen the hard-working, fun-spirited team culture.
• Participating in talent recruitment and organizing onboarding of new team members.
• Creating and maintaining presentation materials and other deliverables.
• Recognizing opportunities and organizing chaos within processes, calendars, communication, priorities, etc.
• Organizing team building events, building agendas, and championing team culture.
• Scheduling meetings and managing logistics for teammates as needed.
• Supporting external projects and processes and coordinating with external stakeholders.
• Planning and scheduling all travel for the team.
• Maintaining a team environment at all times and championing POET in the community.
• Attending key meetings for the team and communicating/executing action items and key takeaways.

STRENGTHS OF A SUCCESSFUL CANDIDATE

• You are able to see the silver lining in every challenge and are at your best when working in a positive atmosphere.
• You communicate effectively in writing and in person with a focus on collaboration and an understanding of the importance of proactive communication.
• You have basic to intermediate Microsoft Office proficiency and a strong aptitude to learn new programs and software.
• You enjoy planning: agendas, calendars, travel, parties - if it needs planning, you’re the one to plan it.
• You value relationships and are driven and highly energetic.
• You are exceptionally organized and possess the ability to proactively and independently manage various tasks and shifting priorities.
• High school diploma or equivalent required; Bachelor’s degree in a related field strongly preferred.
• You are accustomed to operating under tight deadlines and possess an unfailing eye for detail, even when working within a fast-paced, results-oriented environment.
• You are naturally empathetic and are rewarded by helping others, you understand the value in working together to achieve common goals.
• Three (3) or more years of relevant experience.
• You are a trusted professional and operate with the utmost integrity, discretion, and confidentiality.

GROWTH OPPORTUNITIES WITHIN POET

At POET we believe in developing our team members to their highest potential and recognizing contributions that add value to the organization. Each new team member’s position and compensation are carefully determined by considering their unique qualifications and skillset.

WORK ENVIRONMENT

• Culture is king at POET. We’re all on the same team. We always communicate. And we park our egos at the door. These aren’t just slogans on our walls. It’s the way we do things at POET.
• This position is largely self-directed and requires a thorough understanding of company policy, procedures, and This position operates in a dynamic office environment.
• Much of your time will be spent working on a personal computer where you may sit or stand.