Coordinator, Special Academic Programs

Background

Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 3,500 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.

As a comprehensive and independent institution, Saint Mary's offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary's reputation for excellence, innovation and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity.

Responsibilities

Under the supervision of the Dean of the Core, the administrative assistant will oversee the day to day operations of the Honors Program, the Summer Program, the Informal Curriculum of the Collegiate Seminar and the January Term, maintains the websites for all of these programs , and performs other duties and special projects as assigned by the Dean of the Core.

Coordinates the events for the Informal Curriculum of the Collegiate Seminar:

• Collects and summarizes feedback for each event.
• Works with Collegiate Seminar Director to maintain the budget for the informal curriculum,
• Assist in operational functions of planning the events, advertising/communications/marketing 2) maintains records of student attendance at each event
• Helps to recruit speakers
• Works with the Collegiate Seminar Director and members of the Collegiate Seminar Governing Board to oversee the budget for the informal curriculum

Coordinates The Events For The Honors Program

• Maintains records on student progress as well as faculty and alumni involvement in the program and assists in daily administrative and support tasks
• Acts as a liaison between academic and support services on campus, including the Seminar Program, the English Department, the Business Office, Admissions, Facilities, Registrar, Communications, Events, Residence Life
• Coordinates partnerships, including with Phi Kappa Phi and other local and national Honors organizations.
• Works with the Honors Director to oversee the program budget and process financial transactions and invoices
• Manages the Honors spaces, including the lounge, the study, and the office
• Interacts with Honors students, including peer mentors, student commissioners and student workers, offers weekly office hours, supports the Student Commission and LLC and
• Assists in key operational functions, including program development, program review, communications, marketing, and events
• Organizes Honors curriculum and events, including contracts, colloquiums, speaker events, co-curricular and social events, service projects, recruitment events, conferences, orientations etc.

Maintains the websites for the Honors Program, the Summer Program, the January Term Program, Colleigate Seminar, and the Core Curriculum and works with MAR/COMM about updating events, adding content (e.g. stories, photos, video), and posting on social media.

Special projects which include: scheduling rooms, attendance at meetings (as needed) and assisting in SEM and Jan Term projects, especially during times when the administrative demands of each program overlap.

Assist the Dean of the Core with the scheduling/planning and day to day operations of the Summer Program including the development of a summer academy for high school students.

Hold regular office hours to meet with students regarding Core programs

Qualifications

Experience and Qualifications

Education: Required: MA/MS

Experience: 2 years

Skills/Abilities

Various computer skills and strong writing ability.

Supplemental Information

Supplemental InformationApplication Instructions: Please apply online at

Include a cover letter that specifically addresses how you meet the qualifications and are prepared to support the mission of the College

• In applying for a position, candidates sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third party background check.
• A resume
• The name and contact information for three (3) professional references.

Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.

College policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws.

Saint Mary's College annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Saint Mary's College Report, please go to the Public Safety website at

Saint Mary's College provides excellent medical, dental, vision coverage for you and your family, time off, a Tuition Assistance Plan, disability coverage – and much more.

Who is eligible for our insurance under our current policy:

Full Time Benefits: Staff employees who work a minimum of 1,560 hours per year (80% of full time non-exempt and 75% for exempt) and faculty teaching 6 or more courses per academic year.

Eligible Dependents: Legally married spouses / Domestic partnerships registered by the state and Qualifying children (up to age 26)

Participation in the benefit programs begins the first of the month following your date of hire.

Saint Mary's College provides resources to help you balance work & life and encourages healthy living through on campus classes such as yoga, provides faculty and staff access to exercise areas, and provides discounts through our benefits plans. As a member of the SMC faculty and staff you have access to the library, Hearst Art Gallery, as well as discounts to our bookstore, food services, Cultural events and activities on campus and businesses in the Lamorinda Area.

For more information on the Benefits of Saint Mary's College, send your questions to [email protected].