Coordinator Of Sport Clubs

Job Title

Coordinator of Sport Clubs

Agency

Tarleton State University

Department

Campus Recreation

Proposed Minimum Salary

Commensurate

Job Location

Stephenville, Texas

Job Type

Staff

The Coordinator, Recreational Sports, under general supervision, administers fitness and wellness programs to include group exercise, personal training, wellness seminars, employee wellness program, student wellness programs, and special events.

This is an in-office position located in Stephenville, Texas with normal work hours of Monday to Friday; from 8 AM to 5PM or as business needs indicate. This position requires a flexible work schedule which at times will require attendance during evenings, weekends and some holidays. Additional hours may be required during peak periods. Must be able to work remotely at the request of the University.

Job Duties/Responsibilities

20% Hiring/Training

• Conduct bi-weekly meetings with Sport Club Supervisors.
• Hire, train, supervise, and evaluate Sport Club Graduate Assistant.
• Monitor club adherence to safety and risk management protocols and procedures.
• Hire, train, supervise, and evaluate 6-10 Sport Club Supervisors.

30% Administrative/Accounting/Statistics:

• Oversee schedule of Sport Club Supervisors for daily practice and weekend competitions at all

sites.

• Collaborate with facility operations and field maintenance in scheduling practices and events

for all club activity on campus.

• Coordinate club officer meetings and committee selections.
• Collaborate with various units on and off campus to assist with club needs and organization
• Assist with Sport Clubs organization travel; schedule transportation as needed, facilitate payments for registration fees and lodging, ensure all paperwork is properly completed, and monitor adherence to travel policies.

registration.

• Report on a bi-weekly basis (at staff meetings) all club competitions-both home and away.
• Recruit students for sport club supervisor and graduate assistant positions.
• Create and maintain programs’ strategic plans and coordinate with the program’s assessment
• Manage student payroll.
• Oversee the financial management for 19-22 clubs including budgeting, tracking all fund appropriations and expenses; managing funding allocation process; assisting clubs plan and develop fundraising activities throughout year.
• Manage $50,000 yearly budget.
• Report on a monthly basis all club travel inclusive of club name, destination, opposing competition, dates of travel, mileage covered.
• Manage all university Club Account payouts and deposits.

plan.

10% Promotion:

• Collaborate with the Marketing program to create/produce flyers for advertising practices, try

outs, competitions and fundraisers.

• Maintain marketing for social media, digital boards, all bulletin boards and sandwich boards for
• Serve as a liaison between clubs and University News Paper.
• Coordinate sponsorship

on campus locations.

• Update the website with program information
• Recruit students for club involvement & implementation of new clubs.

10% Equipment:

• Ensure compliance of staff with industry standard safety and risk management practices, facility inspections, and established Campus Recreation policies and procedures.
• Assist with purchasing, maintenance and inventory of sport specific equipment.

10% Evaluation:

• Evaluate Sport Club Supervisors via verbal and written evaluations.
• Create assessments for Sport Club participants.
• Respond to comments and patron feedback.

10% Professional Development:

• Attend NIRSA state, regional, national and specialized workshops.
• Travel to other institutions to learn about and evaluate policies, procedures, challenges and success.
• Present at professional conferences and workshops.
• Maintain membership on a Student Affairs Program Committee.
• Attend scheduled professional staff meetings and Campus Recreation Advisory Board meetings.

10% Other:

• This position requires a flexible work schedule which at times will require frequent attendance during evenings, weekends and some holidays. Additional hours may be required during peak periods
• Other duties as assigned
• In accordance with the Division of Student Engagement and Success/Department of Campus Recreation Strategic Plan, other duties as assigned.

Education And Experience

Minimum Qualifications:

• Successful candidate will be required to work some evenings, weekends and holidays.
• Bachelor’s degree required in Recreation, Physical Education or related field with one year professional experience in the management of Sport Club programs at the college or university level.

Preferred Qualifications

• Master’s degree in Recreation, Physical Education or related field with two years professional experience in the management of Sport Club programs at the college or university level.
• Texas Driver’s License or ability to obtain within 30 days
• Minimum of three years working experience in the Sport Clubs field as well as supervision of personnel and participants, purchasing processes, and payroll management.

Certifications

• Current CPR, AED, First Aid and Blood Borne Pathogens certifications or ability to obtain within 90 days.

Knowledge, Skills and Abilities:-Knowledge of word processing, spreadsheet, and database applications.-Ability to multitask and work cooperatively with others. Oral and written communication skills.

• Effective interpersonal, verbal and written communication skills.
• Knowledge in employee selection, training and evaluation of staff.
• Skill in developing and implanting risk management protocols.

Salary

Commensurate with experience

Benefits

As part of the Tarleton family, the following benefits ar e also available to full time and qualifying part time employees

The target base annual salary is $35,745 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages.

Educational Benefits

• Family Education Benefit (Tuition Scholarship) (https://www.tarleton.edu/scholarships/employees/)
• Doctoral Educational Assistance

Employee Health, Wellness, and Financial Planning (https://www.tarleton.edu/hr/benefits/)

• Fully covered employee health insurance
• Retirement and Insurance programs
• Dental insurance
• Vision insurance

Paid Leave (https://www.tarleton.edu/hr/benefits/)

• Holiday pay
• Paid sick leave
• Longevity pay
• Paid Birthday Leave
• Vacation

Other

• Employee Wellness Release Time
• Staff Gym Membership Discount with Campus Recreation
• And other Tarleton Discounts
• Complimentary tickets to all A thletic and P erforming F ine A rts events

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure

During the application process applicants have one opportunity to enter the requested information, upload documents and “ Submit ” the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment applications must include:

• Cover Letter / Letter of Interest addressing qualifications
• Completed online application
• At least 3 current professional references and their full contact information
• Curriculum Vitae or Resume

Applications received by Tarleton State University must have all job application data entered.  Failure to provide all job application data could result in an invalid submission and a rejected application.  “See resume” is not an acceptable entry in the job application.  Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

Founded in 1899, Tarleton State University a founding member of The Texas A&M University System, has a rich history and tradition through generations that have inspired educational excellence. Tarleton maintains a commitment to transformational student experiences and career readiness supported by engaged faculty, staff, and alumni mentors. Tarleton State University is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), earned the prestigious designation of Doctoral Universities: High Research Activity by the Carnegie Classification of Institutions of Higher Education, and is a member of the NCAA Division I, Western Athletic Conference.

Strategic Planning for the Next Decade - Tarleton Forward 2030 (https://web.tarleton.edu/tarletonforward/)

All links will open to a new tab

• Employee Services (https://www.tarleton.edu/hr/index.html)
• University Leadership (https://web.tarleton.edu/president/)
• Diversity, Inclusion, and International Programs
• Traditions and History
• Research and Economic Development (https://web.tarleton.edu/research/about-us/)
• Benefits

Tarleton State University is an Equal Opportunity/ Affirmative Action/ Veterans/ Disability Employer. If you have questions about submitting your application, please contact [email protected] .