Construction Administrator Jobs

The Company

Spartan Construction Management, a division of Spartan Investment Group, is a full-scale design-build company established to execute self-storage development projects and beyond. In 2022, Spartan Investment group was listed as the 5th fastest growing real estate company in the US (#128 overall) and joined the list of the top 100 owners of self-storage. In line with this growth, Spartan Construction Management (SCM) has grown exponentially as a nationwide Construction Management firm and General Contractor constructing for both Spartan Investment Group and external clients. SCM is excited to grow its nationwide team of top professionals while adhering to our values of GRITT and our core disciplines of Safety, Quality, Ownership, Professionalism, and Excellence.

Job Summary

As Spartan’s Construction Administrator, you will be in the corporate office supporting the construction group. This position will involve administrative support of the business as well as construction support in due diligence efforts, capital improvements and other divisions of the construction group. The right candidate would be comfortable working with frontline managers, contractors, and executives. We need someone who is a leader, very detail oriented, a self-learner, a builder of processes, and comfortable maintaining a work-life balance in a fast-paced high-growth environment.

Requirements

• Assist in annual planning and program build out of SOP’s.
• Input data into record keeping software & track project related items.
• Manage business licenses, renewals and ensure SCM is in good standing with each Secretary of State for the states in which we choose to do business.
• Processes documentation for project commitments (i.e. Agreements, Contracts, Work Authorizations, Purchase Orders).
• Assist in coordinating projects from start to finish.
• Sourcing bids from and vetting local subcontractors for cost, quality, performance.
• Assist with data entry and project coordination for the generation of monthly project reports and corporate revenue reports.
• Prepares standard project status reports for project delivery team or work group, client, and management.
• Support the capital improvements group with subcontractor coordination, contract execution, invoicing, and administrative support in SCM’s construction management software, Procore.
• Performs other duties as assigned.
• Coordinates change orders, change directives (CD) and contemplative change notices (CCN) with consultants and vendors.
• Supports project documentation and coordinates documentation revisions and distributions.
• Assists Project Manager in maintaining project metrics for SLA & KPI's. Assists with project administration deliverables (i.e., meeting minutes; budget tracking; schedule updates; move management; closeout).
• Assist in managing corporate insurance, project related insurance, and subcontractor insurance certificates.
• Work closely with project and construction management team to evaluate supplier performance indicators, invoices/billings, schedule, budgets, and funding.
• Assists in project close-out procedures for all projects including arranging archiving of hard copy files; receipts of necessary close out/turnover documents; compliance with close-out checklist.
• Assist in travel coordination for leadership teams.
• Manage construction licensing requirements, continuing education coordination, and license renewals.
• Coordinates and schedules meetings and communication plan(s) regarding projects among team and/or client.
• Assist in planning team offsite training(s).
• Prepares and reviews invoices and pay applications for processing in accordance with compliance requirements as per established governance of clients.
• Investigate state, county, and city taxes to ensure we are tracking all taxable responsibilities. Coordinate with accounting to ensure tax payments are being made in accordance with requirements.

Competencies:

Communication - Excellent written and verbal communication skills. Ability to be tactful and articulate in stressful situation or with a variety of people from all backgrounds.

Business Acumen – General business knowledge and ability to ensure brand guidelines. Strong understanding of business revenue goals.

Initiative – Has a bias for action and is not afraid to be the first to speak up or take a fresh approach to something. Appreciates the trust and autonomy that comes with a macro-managed environment.

Organization – Able to handle a variety of tasks while still practicing good time management and communication to deliver assigned projects or important project milestones on time. Tend to multiple problems at once.

Customer Service – Treats internal and external stakeholders alike as a customer and has a service mindset. Seeks to identify solutions and addresses conflict in a tactful and empathetic way.

Leadership – Gain buy-in from a geographically diverse group. Ability to motivate others and help them succeed. Has a mentorship approach to learning and training development.

Qualifications:

• 1+ Years of experience in admin position
• Proficiency with Procore a plus
• Communication skills
• Proficient with Microsoft Office, Specifically Excel, Smartsheets and Google Suite products.
• Customer service mindset
• Excellent time management skills and attention to detail
• A drive to learn and do as much as possible in an entrepreneurial setting
• Bachelor’s degree

Benefits

Being fully COVID vaccinated is a requirement for employment with Spartan Investment Group.

Compensation and Benefits: Salaried position $60,000.00 annually, per diem, health/dental/vision benefits, 401k, bonus potential, unlimited PTO, wellness & transportation reimbursement, annual ski pass, continuing education reimbursement, and other perks with an all-star team and culture.

Location and Type: Full Time Exempt Employment in Golden, CO.

We are an Equal Opportunity Employer as well as a drug-free, smoke free company that strives to keep employees happy and balanced. All employees subject to a background and drug test.

Spartan Investment Group, LLC has provided a compensation range that represents its good faith estimate of what the Company may pay for the position at the time of posting. The Company may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary, equity considerations, and available market information, but not based on a candidate’s sex or any other protected status.