Clerk Of The Board Assistant

About The Position

The County of Riverside's Clerk of the Board has an opening for a Clerk of the Board Assistant in the Assessment Appeals Division.

Under general supervision, performs clerical, technical and records-related work on behalf of the Office of the Clerk of the Board in support of the Board of Supervisors; performs other related duties as required, such as: Data Entry, Research, Case Management/Creation, and Customer Service.

Preferred candidates will have experience working for a governing board, commission or other organization that holds regular meetings and/or hearings. Experience with real estate, property taxes, property appraisal or other related fields is highly desired.

The Clerk of the Board Assistant is the first professional level classification in the Office of the Clerk of the Board and reports to an appropriate supervisory or manager level position within the department. Incumbents are expected to perform the full range of administrative responsibilities and assignments may be rotated from Clerk of the Board Administration to providing support to the Assessment Appeals Division, based on operational demands. Incumbents must be knowledgeable in the functions, services and operations of the Clerk of the Board so they can respond effectively to a variety of inquiries and demands. Incumbents are further required to effectively maneuver through sensitive and confidential matters and may be privy to highly confidential information, where they must exercise the highest level of judgment and tact in the performance of essential duties.

Meet the Team!

The Clerk of the Board supports the Board of Supervisors which is the governing body of the County, certain special districts and the Housing Authority. The Board enacts ordinances and resolutions, adopts the annual budget, approves contracts appropriates funds, determines land use zoning for the unincorporated area, appoints certain County officers and members of various boards and commissions.

Examples Of Essential Duties

• Review documents to be placed on the Board agenda; review documents for proper wording of requests; identify the types of actions required such as Minute Orders, Resolutions or Ordinances; classify by category the action to be completed and ensure the proper placement of items on the agenda.
• Compile a variety of narrative and statistical reports which require locating sources of information, devising forms to secure the data and determining proper format for finished reports; design or revise office forms; perform complex clerical work requiring the application of laws, policies, procedures, and specialized terminology; prepare and process materials which require the review of complex source material and a thorough familiarity with policies, procedures, terminology, and various applicable laws in order to obtain the necessary data.
• When providing support in the Assessment Appeals Division, assist in processing Assessment Appeals Applications; schedule Assessment Appeals Hearings before an Appeals Board or a Hearing Officer and prepare and distribute calendar of the meetings; notify the applicants and the Assessor's Office regarding the time and place of the hearing; prepare and maintain agendas and all pertinent records for hearings; Clerk the hearings, including swear in applicants and witnesses for the hearings; verify that materials required for the hearings are complete; record the pertinent minutes of the hearings and the final action of the Board, and compute the new assessed values as determined by the Board; prepare notices informing applicants of the Board's action and the procedures to be followed; complete assessment applications by recording the Board's decision; answer inquiries from taxpayers concerning the filing of applications for equalization of assessments and appeals procedures.
• File negative declarations and notices of determination in accordance with California Environmental Quality Act.
• Assist in Minute Order preparation; prepare material needed by County Counsel or other governmental agencies to draft Resolutions or other documents; assist in the distribution of Minute Orders, Resolutions, Ordinances, or other information resulting from Board action to departments, agencies, commissions, other branches of government, or other concerned individuals.
• Review the work of incumbents in the maintenance of the official records of the Board of Supervisors and the retrieval of information from the records; review a variety of reports, forms, and records for accuracy, completeness, and compliance with applicable County Ordinances.
• Perform computer-assisted indexing of all records of the Clerk of the Board; support records conversion and retrieval programs as directed.
• Relieve the Clerk of the Board and other administrative staff performing complex work of routine administrative responsibilities.
• Receive bids, answer questions on awards and return successful bidder checks.
• May arrange meetings; ensure that notifications are made, the agenda is prepared and distributed, and location is reserved; may attend meetings and conferences to assist the Clerk of the Board or Supervisor in the presentation and gathering of information.
• Receive and screen a variety of visitors and telephone callers; ensure that inquiries are promptly answered or referred to appropriate sources; answer questions involving searching for and summarizing technical data, laws, policies, or procedures; answer routine, difficult and hard-to-handle inquiries from all County departments, agencies and members of the public regarding the County or applicable policies and procedures; provide information to the public or interdepartmental representatives in situations where judgment and interpretation of departmental policies and regulations are required; gather and summarize data on a wide range of subjects requiring a knowledge of the functions, services and operations of County departments.
• Establish and maintain complex filing systems of confidential and administrative materials.
• Accept tort claims and lawsuits filed against the County, including processing claims, summonses and subpoenas; notify Risk Management and/or County Counsel, including scanning all documents received and forwarding to the appropriate department for handling; review claims for completeness and compliance with applicable government code; prepare and mail correspondence, including notices of disposition; answer inquiries from constituents and department staff; maintain official records, including database and retrieval of information in response to public records requests.
• Type, proofread and print agendas; verify that all attachments to letters such as maps, agreements, leases, reports, bonds, deeds, etc., are attached for Board review; assign agenda numbers to items appearing before the Board.
• Screen incoming correspondence and perform routine follow-up to ensure that deadlines are met; arrange correspondence for reply in order of priority with appropriate background material attached for reference; initiate replies to routine correspondence; compose correspondence and other materials requiring the application of subject matter knowledge and discrimination in the selection of data; independently compose correspondence for a Supervisor's signature as needed.
• Prepare public and legal notices; make arrangements for timely publication of notices in newspapers; draft formal notices of posting, remit documents to affected agencies and post information for members of the public.
• Compose Statement of Proceedings for Board of Supervisors meetings for distribution and provide support in the preparation and/or distribution of the Board Meeting Proceedings; answer telephone and public counter inquiries pertaining to Board meetings and activities.

Minimu m Qualifications

OPTION I

Education: Graduation from an accredited college or university with an associate degree, preferably with major coursework in business or public administration, political science, economics, or a closely related field.

OR OPTION II

Experience: Two years of varied clerical experience, preferably with responsibility for providing support to a legislative or executive body.

ALL OPTIONS

Knowledge of: Office practices and procedures followed to process a variety of documents and provide clerical support to the Board of Supervisors; methods, procedures and filing systems used to record, store and retrieve Resolutions and other records of Board actions; basic procedures and practices related to formal board meetings; clerical processes used to receive construction bids, process sale of school bonds and publish and establish hearing dates pertaining to activities of special districts or other governing bodies; modern office procedures including preparing correspondence, legal notices and bid invitations.

Ability to: Compose clear and concise correspondence; interact with and resolve matters with members of the public; answer less difficult questions pertaining to Clerk of the Board or County procedures; provide administrative support during formal board meetings; compose Board of Supervisor minutes and summaries that accurately interpret actions and Board intent; provide administrative support in setting and organizing items for Board consideration.

License: Possession of a valid California Driver's license is required.

SUPPLEMENTAL INFORMATION

Veterans' Preference

The County of Riverside has a Veteran's Preference Policy . Upload a copy of your (or your spouse's) Member-4 Form DD-214 (or NGB-22) indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference.

Degree Verification

Prior to the closing date, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account. If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators, Inc. (AICE).

What's Next

This recruitment is open to all applicants. Applicants who are current employees of the Riverside County Clerk of the Board may be considered before other applicants depending on the volume of applications received. Applications received prior to the closing date will be considered based on the information submitted. Changes or alterations cannot be accepted. No late applications will be permitted. Based on the number of applications received, this posting may close without notice. Qualified applicants may be considered for future vacancies throughout the County.

Reasonable Accommodations The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: http://dao.rc-hr.com/ .

MEDICAL/DENTAL INSURANCE: A choice of different medical, dental and visions plan are available to elect. The County provides a Flexible Benefit Credit contribution, as governed by the applicable Management Resolution, to contribute towards the cost of these plans. Vision coverage is provided through Vision Service Plan (VSP) at no cost to employee or eligible dependents.

Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list here .

MISCELLANEOUS RETIREMENT: County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).

• Tier III (PEPRA New Member - Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. As of July 1, 2020, the employee contribution is 7.25% and subject to change annually.
• Tier I (Classic Member - Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions. The employee contribution is eight (8%) percent.
• Tier II (Classic Member - Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. The employee contribution is seven (7%) percent.

A new member is defined as any of the following:

• A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who has no prior membership in any California Public Retirement System.
• A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who was a member with another California Public Retirement System prior to that date, but who is not subject to reciprocity upon joining CalPERS.
• A member who first established CalPERS membership prior to January 1, 2013, and who is rehired by a different CalPERS agency after a break in service of greater than six (6) months.

CalPERS refers to all members that do not fit within the definition of a new member as "classic members".

Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.

Note

This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to [email protected] or by calling the Benefits Information Line at (951) 955-4981,

Option 2.

If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.

DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.

401(a) MONEY PURCHASE PLAN: County contribution of $50 per pay period towards choice between two 401(a) plan providers.

VACATION ACCRUAL (Bi-Weekly Accrual)

0 through 3 year = 80 Hours (10 Days)

4 to through 9 years = 120 Hours (15 Days)

10 or more years = 160 Hours (20 Days)

Maximu m Vacation leave accumulation is 480 hours.

SICK LEAVE: Four (4) hours Sick leave accrual per pay period with unlimited accrual.

HOLIDAYS: Normally 12 paid holidays per year.

BEREAVEMENT LEAVE: Allowed 5 days (3 days are County paid; 2 days can be taken from use of accrued Sick leave balance).

BASIC LIFE INSURANCE: $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.

LONG-TERM DISABILITY (LTD): Benefit pays 66.67% of earnings to a maximum of $10,000 per month; 30-day waiting period; pays to age 65. Benefit may be coordinated with other available leave balances to provide up to 100% of pay.

POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the Management Resolution or applicable bargaining unit.

OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding, Management Resolution, or Salary Ordinance. Please contact the recruiter listed on the job posting directly for more information.