Center Operations Director Jobs

Every child deserves the brightest future and Centria Autism Services is on a mission to help children with Autism Spectrum Disorder (ASD) have the best developmental experience possible while acquiring the skills to succeed in the world on their own terms. Too many children with ASD are untreated or undertreated and Centria is committed to reaching every child in need and their families with interventions based on the principles of Applied Behavior Analysis that meet – and exceed -- best practices. Our Optimal Outcomes Model(TM) looks at the whole-child, engages families in aspirational treatment planning and leverages team-based care to allow BCBA’s to focus on clinical issues and support Centria’s dedication to quality, family satisfaction and developmental outcomes. Founded in 2009, Centria now operates in 10 states and is working hard to develop approaches to sustain quality while reaching tens of thousands of children across the country; we use data-driven analytics and sophisticated software platforms to constantly evaluate our quality and performance, and develop new approaches to supporting our clients and their families on their journey.

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Position Summary

The Operations Director sets the tone for the entire center’s team member culture and family experience. This role is responsible for overseeing and managing all operational aspects within Centria Autism, including developing and managing schedules for Behavior Technicians, coordinating and overseeing assessments for clients, coordinating staffing activities, conducting center tours, and serving as a liaison with facility management to help maintain a clean and safe working environment. This role will partner with Clinical Leadership to support clinical outcomes, high quality care delivery, and to ultimately deliver growth. The Operations Director will lead Behavior Technicians by coordinating training and compliance needs, and issuing disciplinary action up to and including termination, and completing the offboarding process. This role will also develop strategies and initiatives to improve client and Behavior Technician retention. The Operations Director will play a vital role in ensuring smooth operations and maintaining high-quality standards throughout the organization.

Success Measures

Success measures include adherence to Centria policies, flawless execution of tasks, a timely, positive customer service experience for team members, a high level of compliance, and maintaining family satisfaction. Success also includes meeting or exceeding personal qualitative and quantitative key performance indicator (KPI) metrics

Duties and Responsibilities

The below reflects the essential functions considered necessary for this role and shall not be construed as a detailed description of all work requirements inherent in the job or assigned by supervisory personnel. This job description is used as a guide only and not inclusive of all responsibilities and job duties.

Scheduling Coordination

• Confirm schedules weekly with Behavior Technicians and families.
• Align families, Behavior Technicians, and Supervising Clinicians to start new cases and confirm authorization, ensuring a smooth case start.
• Develop and manage schedules for Behavior Technicians, ensuring optimal coverage and adherence to company policies and guidelines.
• Coordinate and oversee the scheduling of assessments for all clients, including the option to assist with re-assessments when necessary.
• Coordinate staffing activities, including permanent staff allocation, substitution arrangements, and assigning multiple Behavior Technicians to clients as needed.

Oversee Behavior Technicians and Operational/Center Processes

• Schedule and manage non-billable Behavior Technician hours and utilization of Behavior Technician hours to stay within budget.
• Monitor and analyze center metrics to assess performance and identify areas for improvement.
• Actively participate in internal marketing initiatives, recognition programs, and Behavior Technician survey feedback, promoting a positive and engaging work culture.
• Ensure smooth coordination of care for clients at clinical sites, including effective communication and collaboration with healthcare providers.
• Ensure adequate leadership coverage during all operating hours to maintain smooth operations and address any urgent issues.
• Identify staffing needs, interview candidates, issue disciplinary action, and complete offboarding
• Monitor Behavior Technician attendance and professionalism, in consultation with the Area Operations Director (AOD), and implement measures to maintain high performance standards.
• Address and resolve issues related to paper document management, implementing efficient solutions to enhance accuracy and productivity.
• Assist with coordination of training and compliance needs.

Ensure the Operations Workflow Runs Smoothly by Coordinating with Other Departments and Families

• Facilitate effective communication and handoff processes between the Onboarding and Intake Teams and the Operations Team for seamless transition and service initiation.
• Review and coordinate conversations regarding insurance changes for clients, changes in case status, and ensure timely confirmation of authorizations.
• Ensure ongoing engagement with clients, including before the start of services and/or while they are on hold, addressing their needs and concerns, and maintaining a high level of customer satisfaction.
• Coordinate community outreach activities to promote Centria’s services, establish partnerships, and generate leads.
• Collaborate with the Information Technology (IT) Department to address and resolve operational IT issues, ensuring smooth functioning of systems and technology.
• Partner with the Director of Clinical Services to drive growth, understand and support clinical outcomes, and ensure service delivery is aligned with Centria’s clinical model and philosophy.
• Develop strategies and initiatives to improve client and Behavior Technician retention rates.

Maintain Compliance Regulations

• Ensure adherence to medication administration protocols, coordinating with healthcare professionals and maintaining accurate records.
• Enforce compliance with center policies and procedures, accreditation standards, and training requirements, addressing any violations and implementing corrective actions.
• Ensure compliance with the dormant policy, manage offboarding processes for team members, and oversee the collection of iPads from departing team members.

Oversee Financial Processes

• Take ownership of the profit and loss (P&L) statement, monitoring financial performance and implementing strategies for improvement.
• Provide administrative triage and one-call resolution for authorization and coordination of benefits (COB) issues, resolving them promptly and accurately.
• Oversee payroll and billing processes, ensuring accuracy, timeliness, and compliance with relevant regulations.

Oversee Facility Operations

• Serve as a liaison with facility management, ensuring effective communication and collaboration.
• Conduct center tours for prospective clients, providing information and showcasing the organization's services and facilities.
• Ensure compliance with Occupational Safety and Health Administration (OSHA) requirements, implementing necessary protocols and training.
• Take pride in the center or academy workspace, ensuring cleanliness and organization as well as quickly addressing issues as they arise.
• Maintain a safe working environment, implementing and enforcing safety protocols and emergency preparedness plans, promoting a culture of safety awareness.
• Manage iPad assets (ordering, inventory management, maintenance, etc.)
• Oversee the purchasing process for operational supplies, ensuring cost-effectiveness and adherence to procurement policies.
• Ensure compliance with labor law poster requirements, displaying all necessary posters in visible locations.

Rate

$65,000 - $85,000

Managerial Responsibility

This Role Is Responsible For

• Managing (using available reports to track attendance, case utilization, determine pay raises), coaching, and developing a high performing team that meets agreed objectives, and which delivers best practice results, added value, and continuous improvements;
• Maintaining regular contact with Behavior Technicians regarding case placement, performance, expectations setting, and coaching on policies and procedures related to the Behavior Technician's responsibilities, including but not limited to attendance, professionalism, etc.;
• Leading and maintaining staff by orienting, and training team members;
• Ensuring the daily functions of the department are completed by communicating job expectations; planning, monitoring, and appraising job results;
• Consistently promoting high standards through personal example and roll out through the team so that each member of the team understands the standards and behaviors expected of them.
• Approving Paid Time Off and Leave of Absence requests;
• Assigning and managing Behavior Techinician's client caseload and work assignments;

Qualifications

Education

• Bachelor's degree in a relevant field
• Master's degree preferred

Work Experience

• 2-5 years of experience in operations management or sales, prior management of a team required.
• Prior P&L experience preferred

Equipment and Technology Requirements

• Proficiency in Microsoft Suite (Word, Excel)
• Working knowledge of laptop/desktop PC
• Proficiency in G Suite (Gmail, Drive, Docs, Sheets, Google Meet)

Other Competency Requirements

• Ability to use computers and computer/software programs
• Ability to communicate expressively and receptively
• Ability to follow written instructions

Knowledge And Skills

• Strong leadership skills with the ability to motivate and manage a diverse team.
• In-depth knowledge of credentialing processes, HR practices, and compliance requirements.
• Availability for occasional travel as required.
• Excellent communication and interpersonal skills.
• Ability to adapt to a fast-paced and changing work environment.
• Proven experience in managing budgets and financial performance.
• Excellent organizational and multitasking abilities.
• Strong problem-solving and decision-making skills.
• Knowledge of accreditation standards and privacy regulations.
• Proficiency in using technology platforms and systems for operational management.

Working Conditions

• This role is required to be onsite.
• Additional time or occasional shift in schedule may be required to complete the above work or meet company objectives.

Physical Demands

While performing the duties of this job, physical requirements such as bending, reaching, lifting, pushing, or pulling up to 30 pounds may be required. This role will require sitting most of the day as well as walking and standing periodically. This role may require close visual acuity on computer screens or monitors and the ability to analyze data and figures on a screen.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, Veteran status, or disability status. This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities, or working conditions associated with the position. Centria reserves the right to amend this job description at any time, with or without written notice.