Office Administrator Jobs

Brice Civil Constructors Inc
Regular
JOB SUMMARY:
The Office Administrator is responsible for front desk and general office duties, assisting with invoice coordination, business expense processing, and providing support to the administration and management staff in various states while always cultivating and maintaining positive business relationships.
ESSENTIAL FUNCTIONS:

• Responsible for the preparation and processing of all expense reports, per diems, reimbursements & personal mileage reports.
• Assist in general office duties including making copies, scanning documents, and mailing.
• Assist with maintaining the organization of various files, and project documents.
• Open, sort, distribute incoming mail, and prepare outgoing mail with the correct postage.
• Assist with tracking contracts, purchase orders, and subcontracts with the administration team.
• Assist in ordering and organizing office supplies.
• Responsible for reconciling vendor statements and expense statements.
• Perform other duties as assigned.
• Assist with the flow of the OnBase invoice system.
• Work in a constant state of alertness and in a safe manner.
• Provide front desk support, greet visitors, answer, and direct incoming calls, and take messages.

Supervisory Responsibilities

• This position has no supervisory responsibilities.

KNOWLEDGE, SKILLS, & ABILITIES:

• Knowledge of basic administrative skills and ability to perform related tasks.
• Ability to safely and efficiently operate a motor vehicle.
• Ability to do basic math: addition, subtraction, division, multiplication, and finding percentages.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to exercise resourcefulness in assisting management & co-workers.
• Ability to work with a high level of accuracy.
• Ability to demonstrate strong project management and organization skills.
• Ability to learn and understand the Company’s Standard Operating Procedures (SOPs).
• Ability to write routine reports and correspondence.
• Ability to learn new applications.
• Ability to manage time effectively.
• Excellent oral and written communication skills, and ability to multi-task
• Ability to work in a Native Corporation multi-business environment.
• Excellent analytical and technical skills.
• Ability to do business ethically with customers, vendors, and co-workers.
• Ability to maintain a professional appearance.
• Ability to work in a team environment.
• Ability to operate standard business computers utilizing business applications Microsoft Office Suite.

QUALIFICATIONS:

• High School diploma or equivalent required.
• Ability to pass a drug, driving, and background screening.
• Administration construction and marine experience preferred.
• Valid state Driver’s License and be qualified to operate a vehicle under the conditions of the Company’s Driving Policy.
• Previous office administration experience preferred.

WORKING ENVIRONMENT:
The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Brice Civil Constructors has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance. At times, work is performed outside of the office at indoor and outdoor job sites. Adaptability regarding schedule and design changes and occasional overtime for immediate field support or bid processing may be necessary.
PHYSICAL/VISUAL/MENTAL/ENVIRONMENTAL DEMANDS:
The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. For a complete list of the demands, please email the Human Resources Department at [email protected].
Occasionally: Standing, Bending Over, Reaching Overhead, Kneeling, Balancing, Pushing or Pulling, Grasping, Lifting 10 lbs – 50lbs, Carrying 10 lbs – 25lbs, Fine Manipulation, Ability to Adjust Focus (Ability to adjust the eye to bring an object into sharp focus), outside Hot Temperatures, Outside Cold Temperatures, Outside Humid, Noise,
Frequently: Sitting, Walking, Talking, Eye/Hand Coordination (foot), Distance Vision (clear at 20’ More) Color Vision (ability to identify and distinguish colors), Peripheral Vision (Ability to observe an area that can be seen up & down or to the left & right while eyes are fixed on given point), Thinking Analytically, Communication Using Effective Verbal Communication, Using Effective Written Communication, Handling Stress & Emotions, Concentrating on Tasks, Discriminating Colors, Remember Details, Making Decisions, Adjusting to Changes, Examining/Observing Details, Working Alone
Continuously: Close Vision (Clear at 20 “or Less), Working w/Others
PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).
EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.