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Bookkeeper Jobs
| Company | Bryant School District |
| Address | , Bryant, 72022, Ar |
| Employment type | FULL_TIME |
| Salary | |
| Expires | 2023-10-05 |
| Posted at | 8 months ago |
Bryant School District
Bookkeeper
Department: Business Office
Job Status: Full Time
FLSA Status: Non-Exempt
Reports To: Business Manager or Designee
Grade/Level: Classified
Amount of Travel Required: Varies
Job Type: Regular
Positions Supervised: None
Work Schedule: 240-day contract. Hours are typically 7:30-4:00 daily with a 30-minute lunch and two 15-minute breaks. However, the daily schedule may vary depending on the needs of the district.
POSITION SUMMARY
Perform bookkeeping functions related to various District accounting records, including any combination of routine calculating, posting, and other financial or record-keeping transactions.
ESSENTIAL FUNCTIONS
Reasonable Accommodations Statement
To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.
- Collect and verify W-9 information for all District vendors.
- Prepare and administer employment contracts.
- Maintain inventory records.
- Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
- Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.
- Access computerized financial information to answer general questions as well as those related to specific accounts.
- Perform financial calculations such as amounts due, interest charges, balances, discounts, equity and principal.
- Compile statistical, financial, accounting or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.
- Comply with federal, state, and district policies, procedures, and regulations.
- Reconcile or note and report discrepancies found in records.
- Compute deductions for income and social security taxes.
- Report suspected bullying to building principal or designee as required by Arkansas law and district policies.
- Prepare trial balances of books.
- Assist in preparation of budgets and annual financial reports.
- Operate computers programmed with accounting software to record, store, and analyze information.
- Compile budget data and documents, based on estimated revenues and expenses and previous budgets.
- Adhere to all policies of the District.
- Monitor status of invoices and accounts to ensure that payments are up to date.
- Perform other duties as assigned by the Business Manager or Designee.
- Prepare and process payroll information.
- Reconcile records of bank transactions.
- Calculate costs of materials, overhead, and other expenses, based on estimates, quotations and price lists.
- Complete and submit tax forms and returns, workers' compensation forms, pension contribution forms, and other government documents.
- Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
- Calculate and prepare checks for utilities, taxes, and other payments.
- Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents.
- Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
- Code documents according to district procedures.
- Compare computer printouts to manually maintained journals to determine if they match.
- Prepare purchase orders and expense reports.
- Prepare bank deposits by compiling data from secretaries, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.
- Transfer details from separate journals to general ledgers or data processing sheets.
- Perform general office duties such as filing, answering telephones, and handling routine correspondence.
- Report to the proper authorities any cases of suspected child endangerment, neglect, or abuse.
- Process monthly timesheets of classified employees.
- Verify and confirm the accuracy of purchase order coding to invoices prior to processing for payment.
- Receive, record, and deposit cash, checks, and money orders.
POSITION QUALIFICATIONS
Competency Statement(s)
- Communication, Oral - Ability to communicate effectively with others using the spoken word.
- Organized - Possessing the trait of being organized or following a systematic method of performing a task.
- Judgment - The ability to formulate a sound decision using the available information.
- Customer Oriented - Ability to take care of parent, student, and patron needs while following district procedures.
- Conflict Resolution - Ability to deal with others in an antagonistic situation.
- Tactful - Ability to show consideration for and maintain good relations with others.
- Accountability - Ability to accept responsibility and account for his/her actions.
- Communication, Written - Ability to communicate in writing clearly and concisely.
- Regular attendance - Exhibiting regular attendance in order to perform duties in a satisfactory manner.
- Punctuality - Ability to report to work on time on a day-to-day basis.
- Responsible - Ability to be held accountable or answerable for one’s conduct.
- Reliability - The trait of being dependable and trustworthy.
- Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.
- Loyal - The trait of feeling a duty to the employer.
- Analytical Skills - Ability to use thinking and reasoning to solve a problem.
- Financial Aptitude - Ability to understand and explain economic and accounting information, prepare and manage budgets, and make sound long-term investment decisions.
- Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.
- Working Under Pressure - Ability to complete assigned tasks under stressful situations.
- Business Acumen - Ability to grasp and understand business concepts and issues.
- Friendly - Ability to exhibit a cheerful demeanor toward others.
- Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
- Initiative - Ability to make decisions or take actions to solve a problem or reach a goal.
- Detail Oriented - Ability to pay attention to the minute details of a project or task.
- Problem Solving - Ability to find a solution for or to deal proactively with work-related problems.
- Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.
- Self-Motivated - Ability to be internally inspired to perform a task to the best of one's ability using his or her own drive or initiative.
- Applied Learning - Ability to participate in needed learning activities in a way that makes the most of the learning experience.
- Accuracy - Ability to perform work accurately and thoroughly.
- Decision Making - Ability to make critical decisions while following district procedures.
SKILLS & ABILITIES
Education: High School Graduate or General Education Degree (GED): Required
Associate's Degree (two year college or technical school) Preferred, Field of Study: Accounting or Business
Experience: Experience as a bookkeeper or related experience that is applicable to the position preferred.
Computer Skills: Shall be able to demonstrate an acceptable level of proficiency with computers and programs associated with the position.
Certifications & Licenses: Certification of training as a bookkeeper preferred.
Other Requirements:
1. Successful completion of pre-employment background checks.
2. Appropriate personal and professional conduct at all times around students, staff, and the general public.
PHYSICAL DEMANDS
N (Not Applicable) Activity is not applicable to this position.
O (Occasionally) Position requires this activity up to 33% of the time (0 - 2.5+ hrs/day)
F (Frequently) Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)
C (Constantly) Position requires this activity more than 66% of the time (5.5+ hrs/day)
Physical Demands
Stand O
Walk O
Sit C
Manually Manipulate C
Reach Outward F
Reach Above Shoulder O
Climb O
Crawl N
Squat or Kneel O
Bend O
Grasp F
Speak C
Lift/Carry
10 lbs or less C
11-20 lbs F
21-50 lbs O
51-100 lbs N
Over 100 lbs N
Push/Pull
12 lbs or less C
13-25 lbs F
26-40 lbs O
41-100 lbs N
Other Physical Requirements
- Sense of Sound - Ability to understand conversations spoken in a normal voice.
- Vision (Near, Distance, Color, Peripheral, Depth)
WORK ENVIRONMENT
Most job responsibilities for this position are performed in an indoor school environment that is temperature controlled (heated and cooled) according to the season. Noise levels are mostly low to moderate.
The Human Resources Department has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Bryant School District reserves the right to change this job description and/or assign tasks for the employee to perform, as the District may deem appropriate.
It is the policy of the Bryant School District not to discriminate on the basis of age, sex, race, color, religion, national origin, or disability in its educational programs, activities, or employment practices.
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