Billing Specialist Jobs

Are you Ready to Engineer Your Career? At IMEG Corp., one of the largest design consulting firms in the U.S., we strive to provide exciting and rewarding career opportunities to our team members. We work hard and are passionate about what we do but also love to have fun along the way. We celebrate the ability to be a firm of nearly 1800+ employees in the US and beyond who still provides a local office approach and feel to each of our employee-owners. From opportunities to get involved and give back locally through our Community Involvement Committees to the ability to partner with exciting clients, we take our jobs seriously but have a great time in the process.

As a company, we believe in investing in our team members and providing an environment for expansive growth. We put people first. We are proud to say we are a 100% employee-owned organization and take pride in our commitment to being a great place to work. We support this commitment through work-life balance, flexibility, continuous training and development opportunities, and community impact. We reward innovation, hard work, and support a culture of sustainability.

IMEG Corp. is growing, and we’d love to have you join our team! We are currently seeking a Billing Specialist in our New York office. The Billing Specialist will be the primary liaison between the assigned teams and the Accounting Department. In this role the Billing Specialist will be required to develop a working relationship with the Client Execs for the assigned Client Service Teams (Teams) as well as other key members on those Teams. The Billing Specialist position will have primary responsibility for the Team’s billing and accounts receivable monitoring.

Some key duties and responsibilities include:

• Review and approve timesheets and expense reports for Team members;
• Some overnight travel is expected estimated at no more than 10 days per year; Travel may be by either car or airline
• Initiate requests for billing information from the Team members and review for accuracy and completeness;
• Review contracts of new projects for unusual terms or structure that may have an impact on billings;
• Prepare monthly billings to clients on Team projects reviewing for accuracy and completeness;
• Manage communication and correspondence to/from Clients regarding commercial matters;
• Maintain confidentiality of all corporate, personnel and project/client related material;
• Enter sub consultant invoices, track their payment terms and approve for payment when due;
• Assist Teams in the initiation and set up of Projects in Vision including ensuring that all commercial contract terms and contacts are accurate;
• Meet with assigned Teams at their primary office location at least two times a year;
• Develop a professional working relationship with the Client Execs and other members of the Teams assigned;
• Monitor collection of Team accounts receivable and follow up either with the Team members and/or Clients on amounts not paid within terms;

Key skills and abilities needed for the position are:

• Strong bookkeeping background;
• Ability to travel up to 25% with occasional overnight stays
• Strong interpersonal skills;
• Ability to read contracts and follow contract requirements regarding commercial terms;
• Has customer service abilities and attitude;
• Able to adapt to a fast-paced environment;
• Proficient PC/Microsoft Office skills;
• General understanding of electronic billing;
• Strong attention to detail and organizational skills;
• Proficiency with Microsoft Office software products; familiarity with human resource information systems (HRIS) and/or the ability to quickly learn computer applications

Education and experience requirements are:

• Prior billing experience and knowledge of Deltek-Vantagepoint or similar software is preferred but not required;
• Two-year post-high school education;
• Experience in the engineering and/or the construction industry is a positive.

So, what are you waiting for? Apply today!

IMEG Corp., an employee-owned corporation, is committed to investing in employees’ futures through professional development programs and opportunities for career advancement. We offer a comprehensive benefits package including generous PTO, flexible schedule, and assistance with tuition reimbursement. Additionally, employees are eligible to enroll in health, dental, vision, and life insurance on their first day of employment.

Want to learn more about IMEG and our other amazing career opportunities? Please visit https://www.imegcorp.com/careers/.

IMEG is committed to a diverse and inclusive workforce and is proud to be an Equal Opportunity Employer. We are committed to providing equal employment opportunities in all employment practices, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, marital status, age, veteran’s status, disability, or any other characteristic protected by law. Women and minorities are encouraged to apply.

All applicants have the right to request access, correction, and deletion of their personal information from our system. In order to make a request, please email [email protected].