Audit Administrative Assistant Jobs

The Administrative Assistant provides overall administrative support to the Audit service line and is responsible for organizing and preparing necessary documents (financial statements, audit result reports, and letters) for accountants as needed. They ensure financial statements and related reports adhere to firm standards according to policies and procedures in place prior to final release.

• Work collaboratively to provide support to other team members within the firm
• Create secure PDF's of all types of documents using Adobe
• Maintain firm documents in adherence to firm policy
• Work with professional staff to ensure a quality product
• Bind statements and reports
• Assist with scanning, copying, and scheduling of meetings
• Provide exceptional customer service both internally and externally
• Format and proof audit results reports, agreed upon procedure reports, and various letters
• Format and initial proof financial statements in Word and Excel, including add checking of numbers and ensuring number flow is correct
• Provide backup for front desk, including mail handling and UPS packages, and greet clients in a professional manner
• Final proof and release all statements, reports, and letters
• Other duties as assigned

• Proactively and effectively communicate information regarding status issues to team members
• Treat everyone with respect
• Develop loyalty and trust with team
• Hold self accountable for assigned work; seek continuous feedback to learn and develop in role; open to new ideas and suggestions
• Take initiative to be a team player (seek out opportunities to help others)
• Successfully adapt to different personalities and working styles

• Excellent organizational skills and a strong attention to detail
• Multitasker with the ability to prioritize work accordingly
• Ability to work autonomously under the pressure of tight deadlines and multiple priorities
• Excellent verbal and written communication skills

• Knowledge of general office methods and procedures, filing, telephone support, scanning and office equipment
• Prior financial or professional services industry knowledge preferred
• Associate’s degree or commensurate experience
• 2+ years’ experience in an administrative function
• Excellent attention to detail and deadlines with the ability to manage multiple projects at once
• Ability to format information as requested in Excel, Word and PowerPoint and leverage internal systems

• This job description is subject to change at any time and employee will be given additional responsibilities as assigned with notification.
• Ability to communicate in a professional manner and exchange information with team members as needed
• Must be able to remain in a stationary position as needed
• Ability to travel to other offices as needed, overnight travel may be required
• Ability to lift/carry up to 20 pounds
• Ability to work outside of normal business hours and weekends as needed
• Constantly operates a computer and other office productivity machinery, such as an adding machine, copy machine, and computer printer
• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery etc.

$20.00 - $28.00