Associate Director - Conferences Services As9709

Develop, lead and implement a comprehensive strategy for the University Events & Conference Services Department to market and promote the university as a premiere location for conferences and summer programming. Important tasks will include contracting, legal documentation, budgeting, effective planning and scheduling, and collaboration with the campus community to ensure a smooth operation for each program.
Essential Job Functions And Responsibilities

• Develops, leads, and implements a comprehensive strategy to market and promote university as a premiere location for conferences.
• Manage the coordination and execution of internal and external summer camps, VIP Rowing concierge and Leadership West Volusia.
• Identify potential new college, high school, and prep school rowing programs to participate in the Rowing Concierge program. 
• Reporting to the Executive Director of University Events & Conference Services the Associate Director of Conference Services will manage the execution of conference services programing on the DeLand campus
• Negotiate hotel contracts and vendor agreements.
• Supervise assistant director of camps and conferences.
• Build community partnerships to enrich and expand the Leadership West Volusia program. 
• Performs other site- and position-specific functions as assigned
• Provide leadership and professional expertise in consultation, program/event management and logistical support with an emphasis on high standards for customer relations, attention to detail, protocol, and etiquette
• Routinely work outside the normal scheduled hours of operation for university offices
• Lead the recruitment of and contracting/budgeting for summer camps and conferences to maximize revenue opportunities.  

Routine Duties And Responsibilities

• Supports the daily activities and functions of University Events and Conference Services as required. 
• In collaboration with the Exec Director of University Events and Conference Services, establish the vision and lead Conference Service’s marketing and administrative processes. 
• Prepare contracts, legal documentation, budgeting, effective planning and scheduling, and collaboration with the campus community to ensure a smooth operation for each program.
• In collaboration with the Exec Director of University Events and Conference Services, develop the annual Conference Services budget. 

Required Skills

• Excellent oral, written, and interpersonal communication
• Evidence of effective self-motivation, sound judgment, and diplomacy
• Experience defining and measuring learning outcomes, program excellence, and student success
• Extensive travel by air and automobile, both in and out of state; the ability to travel extensively; willingness to fly extensively
• Candidates must have 2-5 years of progressive management experience in higher education
• Understanding of sound institutional financial practices and demonstrated responsibility for the fiscal and operational success of such programs
• Entrepreneurial passion for innovation, including demonstrative responsiveness to higher education/summer camp trends and success in meeting enrollment and financial goals
• Significant administrative and leadership experience in higher education, summer programming, and business development experience

Required Experience

• Bachelor's degree in Event Management or related field and minimum 4-6 years of experience

Salary Grade: 8