Administrative Support Jobs

Work options: Hybrid

Onsite: Tues-Thurs

Title: Administrative Support

Location: Hybrid, WHQ

Duration: 1 Year Contract

Summary

• Performs administrative duties as assigned.
• This position will also be accountable for coordinating projects administratively effectively as assigned.
• Responsible for administrative functions and project work for the various business units within NDDC providing services to various clients.
• Facilitates and attends meetings as requested
• Maintains electronic filing system, initiates required administrative reports, arranges meetings, and schedules appointments.
• This position will apply structure to ensure successful implementation of projects.
• Work requires independent judgment and initiative on assignments.

Responsibilities

• Reception: Responds tactfully and promptly to inquiries and problems within scope of established authority.
• Prepares special reports requiring the selection of relevant information from a variety of sources.
• Prepares expense reports and purchase orders and maintains office supplies; updates organizational charts; coordinates department or equipment moves.
• Logistics: Coordinates a full range of meeting, event, and travel arrangements; manages calendars.
• Gathers, compiles and reports on information relevant to supervisor's assignment.
• Works with internal/external contacts for venue requirements and selection, room set-up, catering, and materials delivery.
• Handles confidential information.
• Maintains and updates on going reports or databases.
• Utilizes Nike's on-line reservation system to ensure that Nike travel policy is followed in order to provide cost-effective and convenient travel arrangements.
• May serve as the central contact for general department information.
• Works with travel agents, airlines, and others regarding planning and customer service issues.
• Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail.
• Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.
• Presentations: Utilizes computer skills to create high quality graphic and text presentations often under tight timeframes. Interprets needs, determines and produces effective presentation layout, and organizes final documents.

Skills

• 3 years of progressively responsible experience in an administrative support and project support experience