Administrative Support Assistant Jobs

Summary Of Position

The Admin Support facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Duties & Responsibilities

• Provides other administrative support to staff as necessary and assists staff members with special projects as assigned  
• Scans documents to create electronic files for processing and routes each time-sensitive document to appropriate entities within prescribed timeframes for compliance (i.e., paysheets, weights and inventories to carriers, base packet submissions, invoices and supporting shipment documents, etc.)  
• Assembles and submits document packets required for dispatch, billing, and compliance purposes  
• Researches and responds to various verbal/written inquiries and requests for information via phone, fax, e-mail, etc.  
• Appropriately files various shipment documents in a timely manner and maintains accurate, up-to-date, complete, and organized records in both electronic and hard-copy formats  

Requirements

• A positive, service-oriented attitude along with excellent follow-through abilities  
• At least 1 year of Administrative Assistant experience preferred
• An ambitious and proactive work ethic, along with an ability to meet critical time-sensitive deadlines 
• Alphabetical filing along with exceptional organizational and investigative skills  
• A keen attention to detail for ensuring accurate and complete records  
• Comprehensive knowledge of Microsoft Excel
• Data entry experience preferred
• Capable computer skills including word processing, spreadsheets, and presentation software, as well as databases and customer database systems
• Experience with Microsoft Office (Movestar and QuickBooks experience is a plus!)  
• Excellent oral and written communication skills
• Proven ability to use the internet for research
• Foundational knowledge in Administrative Assistance

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