Administrative Specialist (Experienced) Jobs

Jubitz Corporation, named an Oregonian Top Workplace the past 5 years in a row, is accepting applications for an experienced Administrative Specialist. This position works full time in our North Portland administrative offices, Monday through Friday, 8:00 am to 5:00 pm. The expected wage rate is $23.00 to $25.00 per hour, depending on experience. We offer a full benefit package to include medical, dental, vision, disability, life, flexible spending accounts, 401k with company match, paid time off, and much more.
Interested applicants, please complete the simple on-line application on our website and include a professional resume.
Job Summary
This position provides high-level support and assistance to administrative departments and leadership team members in Human Resources, Finance/Accounting, Marketing, and Operations. Works collaboratively with other staff members to deliver on our commitments to providing outstanding service to our customers, providing a great workplace for our employees, and ensuring efficient company operations. The ideal candidate will be someone who thrives in a fast-paced and teamwork-oriented work environment.
Essential Functions & Responsibilities

• Performs office tasks to include photocopying, faxing, creating files, maintaining records, ordering supplies, and other related activities
• Assist management team with customer, employee, and financial related projects
• Welcomes and directs clients and other visitors to the administrative offices
• Assists employees with questions and information
• Performs other related duties as assigned
• Performs clerical and administrative tasks to include drafting letters and memos, reports, and other documents for senior staff
• Maintains company directories
• Maintains office supplies and coordinates maintenance of office equipment
• Records and distributes agendas, minutes and other records for meetings
• Tracks and responds to customer and/or administrative inquiries and questions
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when necessary
• Answers and transfers phone calls, screening when necessary
• Handles/distributes incoming mail, outgoing mail, and packages

Required Education & Experience

• High School diploma or equivalent is required, some post-secondary schooling highly preferred
• Minimum three (3) years’ experience as an administrative assistant or similar relevant position

Desired Skills & Attributes

• Outstanding communication skills to include speaking, writing, and presenting
• Completes tasks promptly and with efficiency, able to juggle multiple priorities
• Strong proficiency with Microsoft Office products to include Word, Excel, PowerPoint
• Extensive knowledge and capability with office administration, clerical procedures, and recordkeeping systems
• Strong organizational skills and attention to detail
• Ability to exercise good judgement regarding sensitive and/or confidential information
• Excellent attendance record and punctuality
• Excellent Teamwork and hospitality skills