Administrative Office Manager Jobs

Direct supervision of two or more full time employees

In accordance with company policies and procedures oversees processing of accounting support functions including: collections, billing, verifications and payments of invoices, petty cash

Assigns processing orders and controls storage inventory

Coordinates the completion and filing of various forms and reports; verifies accuracy

Administers local HR processes as applicable

Collaborates and supports all other departments within the business unit

Reviews time cards and administers corporate payroll policies and procedures

Facilitates vendor coordination and supervision

Pulls monthly reports for key performance indicators

Trains staff in processes and procedures

Processes expense reports and tracks Capital Expenditure Authorizations

Conducts Sarbanes Oxley (SOX) Audits

Assists Associates in ensuring all documentation is SOX compliant

Maintains vehicle records and licenses

Updates General Price Lists and approves contracts as necessary

Manages Alarm Systems including codes, working order, etc.

Monitors document retention policies and disposes of expired documents in a secure manner

Prepares customer statements

Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations

Assures compliance with all company policies and procedures