Administrative Coordinator-Prosthodontics Jobs

Market Range: 08
Hiring Salary: $21.28/Hourly
JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Administrative Coordinator supports the Chairman of the Department of Prosthodontics, Director of Postgraduate Prosthodontics Program, and the Associate Dean for Postgraduate Affairs within the College of Dentistry and Prosthodontics. This position will work with a variety of faculty, staff, students, postgraduate residents, and contacts outside of the College of Dentistry to support the educational programs responsible for training dental professionals.
Duties And Responsibilities

• Develops agendas, schedules meetings, prepare documents and/or treatment records for review, and record, distribute, and archive meeting minutes for the Advanced Dental Education Committee and the Postgraduate AxiUm Clinical Quality Assurance Program.
• Assists with preparation of accreditation cycle manuals, documentation of final grades for prosthodontic courses, and distribution of weekly prosthodontic clinic/class schedule.
• Manages new resident check-in procedures in the Department of Prosthodontics, College of Dentistry, College of Graduate Health Sciences, and the University.
• Develops, runs, and monitors clinical treatment record quality assurance programs for all postgraduate residency programs and clinics.
• Manages official compilation and publication of the postgraduate dental curriculum (e.g., course description, website listings, and documentation changes) involving all postgraduate residency programs.
• Provides logistical oversight of resident selection and matriculation for six postgraduate dental residency programs and monitors two Advanced Education in General Dentistry (AEGD) programs.
• Assists faculty members in the completion of required online certifications and administrative requests; edits and proofreads, and updates and/or uploads course outlines and other documents on Blackboard.
• Serves as the primary contact between UTHSC College of Dentistry and UTHSC Graduate Health Sciences for all matters related to the Master of Dental Science.
• Performs other duties as assigned.
• Assists with application monitoring, interview and acceptance process, course registration, and grade tracking for postgraduate programs/residents in the College of Dentistry.
• Maintains all departmental faculty member records to employment including but not limited to licensing maintenance and requirements, curriculum vitae, and yearly evaluations.
• Provides administrative support to include travel requests and reimbursement, phone coverage, mail distribution, timesheet preparation and verification, and maintenance of leave spreadsheet for the Department of Prosthodontics Chair.

Minimum Requirements
EDUCATION: High School Diploma or GED. ( Bachelor’s Degree preferred.) (TRANSCRIPT REQUIRED)
EXPERIENCE: Five (5) years of administrative experience. (Previous administrative experience in the UTHSC College of Dentistry is preferred. Progressive administrative advancement also preferred.)
Knowledge, Skills, And Abilities

• Ability to work independently and make independent decisions.
• Excellent verbal and written communication skills to interact with a diverse population.
• Ability to coordinate schedules and projects.
• Ability to prioritize and manage a busy office environment.
• Computer experience including MS Word, Excel, PowerPoint, Banner, Blackboard, Adobe, and format conversion for text documents.
• Ability to supervise and direct staff members.

Job
Other Admin Asst/Secr/Clerical
Primary Location
US-Tennessee-Memphis
Organization
Prosthodontics
Campus/Institute
Memphis
Schedule
Full-time
Job Posting
Jun 22, 2023, 10:45:12 AM