Administrative Coordinator - Market Access

For Current Gilead Employees and Contractors:

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In this role, you will serve as an administrative coordinator to support the Executive Director, Market Access division as well as additional members of this team.

In addition to Administrative Coordinator responsibilities, the primary duties of the role include but are not limited to:

• Keeps the bigger picture in mind and influences workflows accordingly.
• Prioritizes workload involving multiple large projects/timelines. Such projects may include coordinating or leading the implementation of new and/or revised software applications/databases, including interfacing with vendors, ensuring user training, etc., with minimal guidance.
• May assist with facilities space planning or office set-up.
• May coordinate group lease cars requirements and activities (at International Locations).
• Liaises with guests and speakers to assess needs and coordinates, as needed, such activities as travel, hotel, expense reports, and tools and materials for presentations.
• Arranges for needed resources to meet timelines.
• Ongoing acts as a resource to other administrative coordinators and are cross-trained to cover for other administrative coordinators if they are out of the office for an extended period of time.
• Under manager's direction, creates draft reports, documents, presentations, and templates using raw data.
• May screen and prioritize manager's mail and email.
• Assists in the orientation of new administrative assistants and other staff.
• May gather data using internet searches.
• Typically, coordinates the preparation of the annual budget, reviews monthly budgets, and researches variances.
• Provide additional assistance & administrative support to the VP and other members of the team as needed
• Understands the goals and objectives of the entire department and contributes to the attainment of those G&O's.
• Uses advanced software programs such as Excel, ChemDraw, Filemaker Pro, Access, and PowerPoint to create graphs, charts, spreadsheets, and LCD presentations.
• Responsible for coordinating large events, including planning, organizing, and implementing several event activities.

Basic Qualifications:

High School and Three Years' Experience

OR

Associate Degree and Two Years' Experience

OR

Bachelor's Degree

Preferred Qualifications:

• A high school diploma and 5 years of administrative coordinator/assistant experience • Excellent verbal, written, and interpersonal skills are required.

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As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact for assistance.

For more information about equal employment opportunity protections, please view the poster.

Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Gilead Employees and Contractors:

Please log onto your to apply for this job.