Administrative Coordinator - 302471 Jobs

Opening Details

Williams College is pleased to announce an opening for an Administrative Coordinator in our Mathematics and Statistics Departments. As the main contact for the Mathematics and Statistics Departments, you will oversee a wide variety of activities required for the department to run smoothly. Under the limited supervision of the Department Chair, you will not only manage the administrative and financial work needed to keep the office functioning, but also many other tasks to ensure a coordinated work effort among various college departments and outside contacts.

The Administrative Coordinator will support the mission of the college to provide a nurturing educational environment. We are committed to building a diverse and inclusive community and strongly encourage candidates from underrepresented groups or who have experience working with a broadly diverse student population to apply.

Responsibilities

The Administrative Coordinator will be responsible for supporting 23 faculty members, including a rotating chair. To accomplish this, the person in this position will be responsible for tasks including, but not limited to:

• Assisting in the planning, coordinating and organizing of special events and conferences, including travel arrangements for outside speakers.
• Maintaining and analyzing department budgets and other faculty accounts as assigned, processing purchase card reconciliation, and completing department expense reports.
• Reception and office maintenance by serving as the point of contact for Mathematics and Statistics.
• Communication by preparing departmental publications, reports, and web page updates.
• Supporting logistics for the SMALL undergraduate research program and other summer research students, and coordinates the hiring of teaching assistants for the department.

Qualifications

• Excellent organizational skills with an ability to prioritize, organize, and execute multiple tasks independently
• Excellent oral and written communication skills, including email correspondence and proofreading
• Proficiency with or an ability to learn technology, including but not limited to Microsoft Suite, Google Suite, WordPress, and knowledge of bookkeeping
• At least two years of relevant administrative experience, or a combination of education and experience
• Strong interpersonal skills; the ability to work collaboratively with broadly diverse groups of students, faculty and staff in a courteous and professional manner
• Ability to maintain confidentiality in regards to personnel and student information

Application review will begin on April 25, 2023, and will continue until the position is filled. Pay range is from $20 to $24 per hour, commensurate with experience. Job band 19. Please visit https://staff-careers.williams.edu/ to apply - all applications will be reviewed by the search committee.

Conditions of Employment

Employment at Williams is contingent on the verification of background information submitted by the applicant, including the completion of a criminal record check, and education when applicable. COVID-19 vaccination with booster or approved exemption and compliance with COVID-19 related policies are required as a condition of employment at Williams.

Equal Employment Opportunity

Beyond meeting fully its legal obligations for non-discrimination, Williams College is committed to building a diverse and inclusive community where members from all backgrounds can live, learn and thrive. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process please feel free to contact us via phone at (413) 597-2681 or email at [email protected].