Administrative Asst I - Clinic Clerk

Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence.
The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers
The state of Texas offers many benefits to employees. HHSC is a qualifying organization for the Federal Public Service Loan Forgiveness Program , which forgives the remaining balance on college student Direct Loans after making 120 qualifying monthly payments. We also offer excellent health benefits , a lifetime monthly retirement annuity as well as 401(k) and 457 Programs under the Employees Retirement System of Texas.
If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!
Administrative Asst I/Clinic Clerk
The Clinic Clerk is appointed by and responsible to the Administrative Assistant for Medical Services. The Clinic Clerk is responsible for assisting with the organization of on campus medical clinics and providing clerical support to the medical providers.
Essential Job Functions
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties assigned.

• Entering information into RADS for injury reports.
• Picking up doctor’s incoming mail / checking Infirmary box.
• APS
• Scanning of all documents that process through the clinic and renaming all documents once scanned. Turn in originals to client records.
• Faxing orders to the appropriate location.
• Typing, formatting and saving all APS’s in the appropriate drives and distributing copies. This is one of the most time consuming, 30 minutes
• Assuring all follow ups are done as ordered by Provider.
• Filing progress notes / orders on charts.
• Ordering of supplies / turning in work orders.
• Filling out new patient paperwork for specialty offices.
• Preparing / faxing medical packets to community PCP for community transfers.
• Chronic care
• Diet orders
• Charts pick up and return – pick up can be several times per day.
• Moses (new duty)
• X-ray’s
• Tracking of:
• Retrieving med profiles thru IRIS as needed.
• Assisting in assuring Sedation and NPO orders are written and consents obtained / all disciplines have signed and are turned in.
• Filling out x-ray, consults, labs and diet request for any orders written daily in the clinic. Including data forms for CT, MRI, Dental, Mammograms.
• In future (colonoscopies/Pap’s) (new duty)
• Retrieving results from Caregate as needed.
• Delivering forms to the appropriate location such as labs, consults, x-rays etc.
• Answer phone – constant.
• Filing copies of all documents in the clinic files.
• All consults
• Completing all routine lab slips, x-ray, and EKG forms monthly. This is done monthly but still takes up to 2 hours.
• Searching and obtaining of information not located in charts.
• Completing dental history forms for sedation.
• Labs

Assist in all areas needed in IRIS
Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Knowledge Skills Abilities
Documented experience in clerical/administrative support work.
Experience in the use of personal computers including Word, Excel, IRIS and Outlook.
Knowledge of medical coding, terms and practices
Experience in obtaining vital signs.
Experience with IRIS
Ability to communicate effectively
Ability to multi-task
Registration Or Licensure Requirements
None
Initial Selection Criteria
6 month working with individuals with disabilities.
1 year documented experience in medical office or related job duties.
High School diploma or equivalent.
6 months’ experience in Electronic Health Records (IRIS)
Additional Information
Salary Note: The salary offered will follow HHS starting salary guidelines which are typically made at or near the minimum of the salary range.
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS OIG List of Excluded Individuals/Entities. Males between the ages of 18 – 25 must be registered with the Selective Service.
All State Supported Living Center employees are subject to Random drug testing.
Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.
MOS Code
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include: 88M, EO, BM, 3531, 2T1X1. For more information see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx
Top 10 Tips for Success when Applying to Jobs at HHSC and DSHS
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.