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Administrative Assistant - Wa

Company

California Water Service Group (CWSG)
Address , Puyallup, Wa
Employment type FULL_TIME
Salary $43,200 - $77,600 a year
Expires 2023-07-18
Posted at 11 months ago
Job Description
:
SUMMARY:
The Administrative Assistant reports to the Operations Manager and provides support to the Northwest and East Pierce, Construction, Accounting and Customer Service Departments, performing all administrative and clerical functions. The position is located in Puyallup, WA.
ESSENTIAL FUNCTIONS:
  • Completes various recurring letter filings.
  • Fills in for and assists other Administrative Assistants.
  • Tracks and reports progress on conservation goals for Municipal Water Law requirements.
  • Updates water system; creates spreadsheets.
  • Composes, creates, and edits correspondence and reports.
  • Assists in planning meetings.
  • Sets up, organizes, and communicates information to departments when systems are contracted.
  • Performs other duties as assigned.
  • Provides administrative support to the management team, as well as performing all administrative support for the staff of the Operations, Construction, and Customer Service Departments.
  • Maintains, updates, and organizes filing systems and various calendars; makes travel arrangements; operates all office equipment.
  • Assists with acquisitions, management contracts, and other growth-related business.
  • Facilitates Water Availability requests, and manages correspondence with customers.
MINIMUM QUALIFICATIONS:
  • Valid Washington State Driver’s License.
  • Proficient 10-key and data-entry skills.
  • Advanced Microsoft Office Outlook, Word, Excel, and Publisher skills.
  • Five years of clerical and administrative experience, including word processing, spreadsheet development, documenting management issues, data collection, and report processing.
  • Bachelor’s degree in Business Administration or related field and/or equivalent relevant experience.
Required Knowledge, Skills, and Abilities:
  • Ability to perform excellent customer service, both internally and externally.
  • Ability to learn new software programs and perform internet research.
  • Ability to maintain confidential data and information.
  • Ability to compose and edit letters, memos, and reports.
  • Ability to communicate effectively, both verbally and in writing.
  • Ability to be well-organized and able to handle multiple priorities.
  • Ability to operate a variety of modern office equipment, including a word processor and/or computer terminal.
  • Ability to establish and maintain cooperative working relationships with those encountered in the course of doing business.
  • Ability to take initiative to address issues and resolve problems.
  • Ability to work under pressure; be available to arrive early and stay late, as necessary, occasional weekend work.
  • Knowledge of basic principles, procedures, and techniques of business letter-writing, record- keeping, and basic report preparation.
  • Knowledge of principles of English usage, spelling, grammar, and punctuation; knowledge of modern office practices and procedures,
  • Ability to read maps and legal descriptions.
  • Ability to use logical and creative thought processes to develop solutions according to written specification and/or verbal instructions.
  • Ability to work independently with minimum supervision.
  • Ability to perform responsible and complex secretarial and administrative work involving the use of independent judgment and personal initiative.
  • Commitment to the Continuous Improvement process.
  • Knowledge of water industry.
  • Good interpersonal skills, enthusiasm, and ability to deal with customers in a pleasant manner.
Salary Range: $43,200 - $77,600
Deadline to submit resume is Thursday, June 1, 2023.

The Equal Opportunity Policy of the Company is based upon the philosophy that all people should be treated fairly and with dignity. California Water Service, Hawaii Water Service, New Mexico Water Service and Washington Water Service do not discriminate against any applicant or employee because of race, color, religion, sex, national origin, or any other protected class. The Company makes all employment decisions in a non-discriminatory manner. EOE, VET, DISABILITIES.