Administrative Assistant, Sloan Kettering Institute

$25.18 – $37.35/hour

Company Overview

The people of Memorial Sloan Kettering Cancer Center (MSK) are united by a singular mission: ending cancer for life. Our specialized care teams provide personalized, compassionate, expert care to patients of all ages. Informed by basic research done at our Sloan Kettering Institute, scientists across MSK collaborate to conduct innovative translational and clinical research that is driving a revolution in our understanding of cancer as a disease and improving the ability to prevent, diagnose, and treat it. MSK is dedicated to training the next generation of scientists and clinicians, who go on to pursue our mission at MSK and around the globe. One of the world’s most respected comprehensive centers devoted exclusively to cancer, we have been recognized as one of the top two cancer hospitals in the country by U.S. News & World Report for more than 30 years.

In compliance with applicable State regulatory authorities, COVID-19 vaccination is mandatory for all MSK staff. Staff are considered fully vaccinated upon completion of a primary vaccination series for COVID-19 (i.e., one dose of a single dose vaccine or a final dose of a multi-dose vaccine series). Exceptions from the COVID-19 vaccine requirement are permitted for those who request and receive an approved medical or fully remote exemption. Requests for medical exemption can take up to two weeks to review. Vaccination or an approved medical exemption is required to start work.

Note: Individuals are eligible to receive a COVID-19 booster two months after completion of a primary vaccination series for COVID-19. Because vaccine-induced immunity can wane over time, MSK continues to strongly urge all staff to get a COVID-19 booster as soon as they become eligible to maintain their protective immunity for a longer period.

In more than 100 laboratories, our scientists are conducting innovative research to advance our understanding of the biological sciences and improve human health. The SKI Staff includes 400 research fellows, and 200 graduate students (both PhDs and MD/PhDs). SKI boasts many National Academy of Sciences members and Howard Hughes Medical Institute investigators.

We are looking for an Administrative Assistant to join our team! The Administrative Assistant will provide administrative and operational support for the Manager(s) (Principal Investigator(s) and/or Core Head(s)) to assure seamless support of the office and lab. They also provide backup support to others in the group in an office located within a research laboratory environment.

Do you want to join a dynamic team? We want you to join us!

You Will:

• Develop agendas for visiting faculty, establish a detailed course of action for duties, demonstrate thoroughness and accuracy, and use written and verbal communication skills while using extensive discretion and judgment
• Manage complex calendars and scheduling of meetings on the manager’s behalf
• Purchase capital equipment including laboratory and computer equipment, and maintain inventory and maintenance records
• Exhibit sound understanding of lab operations and manage day-to-day administrative operations for the manager and Principal Investigator (PI)
• Assist in the accurate preparation of complex documents and supervise the coordination and organization of timely grant submissions and similar projects
• Troubleshoot process/paperwork problems and proactively follow up on problem resolution
• Assist with clerical duties such as scheduling, attendance, payroll, and related records for lab members
• Perform general administrative work in support of SKI program activities as directed including ensuring the smooth flow of communication between investigators, members of the lab, institutional contacts, and external contacts

You Are:

• Adept at developing constructive working relationships with colleagues throughout the institution and will always present a professional demeanor
• Flexible to adapt to new projects as required for the support of the group and capable of successfully prioritizing tasks
• An effective communicator, with good organization skills, and digital literacy
• A good decision-maker, with shown success at taking initiative and making timely decisions that keep the organization moving forward

You Have:

• High school degree and 4+ years of administrative work experience or a bachelor's degree and 2-4 years of administrative work experience, experience in a healthcare environment preferred
• Excellent Microsoft Office software skills (Word, Excel, PowerPoint, Outlook) Experience with both PC and Mac software strong preferred & familiarity with FileMaker database is a plus
• Grant experience strongly preferred- Outstanding communication & interpersonal skills
• The ability to work proactively & independently and follow through on projects

Hours: Monday-Friday, 9 am-5 pm, onsite presence is required

Are you ready to learn more about our Benefits?

Pay Range: $25.18 – $37.35 /hour

Please click to learn more about MSK’s compensation philosophy.

Closing

MSK is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sexual orientation, national origin, age, religion, creed, disability, veteran status or any other factor which cannot lawfully be used as a basis for an employment decision.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.