Administrative Assistant - Public Affairs & Corporate Relations

Description

Union Pacific is looking for an Administrative Assistant to join our Public Affairs and Corporate Relations team in Omaha, Nebraska. This position is responsible for providing professional administrative support to the Vice President Public Affairs and the Corporate Relations teams.

Responsibilities include managing department budgets, political campaign compliance, special event and project management, organized operation of the office, handling of sensitive or confidential information and assisting with recruiting, onboarding and personnel management processes.

Internal Only Comments

Accountabilities

• Compliance reporting for political campaign donations and gifts: Responsible for managing compliance approval, tracking and reporting of political contributions, gifts and lobbying activity with governmental agencies and outside compliance consultant.
• Project management and coordination of special events: Plan, coordinate and manage high level special projects, events and train trips with senior leadership and elected officials, sponsored community events, conferences and staff meetings.
• Department Continuous Improvement: Multi-disciplinary team effort to identify, manage and prevent escalation of issues and to improve upon external interactions with company.
• Manage community line: Receive, research and respond to daily inquiries and concerns received from citizens and community leaders.
• Manage department budgets: Prepare annual budget, process invoices for payment, track expenditures and reconcile monthly budget, prepare and audit expense reports and help manage Foundation grant process and distribution.
• Provide daily administrative support to the Vice President Public Affairs and Corporate Relations: Manage daily calendar, arrange travel reservations and schedules, prepare confidential correspondence and data, and develop project reports.

Qualifications

Qualifications Required

• A Bachelor's degree or commensurate experience in this field
• Able to efficiently multi-task in a dynamic environment
• Excellent attention to detail
• Customer-focused AND goal-oriented
• Advanced verbal and written communication skills

Department

Company

Physical Requirements

Work Conditions

Background click to expand contents

On a post-offer basis, Union Pacific and or its subsidiaries will conduct an investigation into newly hired or transferred employees regarding their past employment, state and federal criminal history, military history, driving history, education, professional license or certification verification if job-related, Social Security number, prior drug history, and other job-related information. Individuals must pass a background investigation for employment. Please click here to review Union Pacific's policy regarding background investigations.

Medical click to expand contents

Employment with Union Pacific is contingent upon the successful completion of a health examination for newly hired or transferred employees which may include a drug screen, a color vision exam, and a fitness-for-duty assessment to ensure that candidates can safely perform the essential functions of the job, with or without reasonable accommodation. In addition, the company conducts for-cause, post-accident, and random drug and alcohol testing of its employees.

COVID-19: Union Pacific complies with its federal contractor obligations concerning the spread of COVID-19; however, the vaccination mandate is currently stayed. Union Pacific will update our employees and applicants of any changes to these obligations as warranted.

Equal Employment Opportunity and Reasonable Accommodation: Union Pacific supports diversity in the workplace and is an equal opportunity employer here . Union Pacific is committed to creating a diverse and inclusive workforce where equal employment opportunities are available without regard to race, color, sex, national origin, age, disability, religion, military and veteran status, sexual orientation, gender identity, gender expression, pregnancy, or genetic information. Union Pacific strictly prohibits any discrimination or harassment based on protected status. Union Pacific is committed to providing access and reasonable accommodation in its employment of individuals with disabilities. To request a disability accommodation in the application process, please use this link here to submit a request.

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