Administrative Assistant - Medical Records & Payroll

Overview
JOB DESCRIPTION:
The Administrative Assistant - Branch Administrator is responsible for providing top level customer service to internal and external clients as it relates to branch location’s clinical operational support activities.
Compensation: $16.00 - $19.00/Hr, plus monthly incentive potential
Benefits Overview

• 401(k) Savings Plan with Employer Matching
• Paid Holidays, Paid Vacation Days, Paid Sick Days
• Health, Dental, Vision Insurance
• Opportunities to advance and grow professionally
• Employee Stock Purchase Plan
• Company-Paid Life Insurance

Compliance Coordinator Responsibilities

• Verification and maintenance of caregiver credentials (licenses and certifications)
• Coordinate with People Services on all unemployment claims
• Ensuring all caregiver personnel files are secure, accurate and complete
• Creating and providing monthly evaluation and skills report to Director(s)
• Be primary point of contact for caregiver questions relating to company benefits, policies, procedures, education
• Coordinate with Corporate Risk Management and Leave of Absence Specialists on all worker compensation claims and return to work coordination activities
• Assist with caregiver onboarding activities; may be asked to assist with recruiting activities

Medical Records Clerk Responsibilities

• Actively listens and always follows appropriate channels of communication
• Assists the Clinical Director with maintaining compliance as directed
• Maintains a tracking system of physician orders and plan of care in order to maintain compliance
• Demonstrates a desire to set and meet objectives and to find increasingly efficient ways to perform tasks
• Performs all admissions for data entry, inputs physician's plan of care and other medical information into the computer when requested
• Completes work and documentation with accuracy and within Aveanna time frames
• Prints and distributes the physician plan of care

Payroll Assistant Responsibilities

• Review and audit weekly net profit reports and communicate discrepancies to management in a timely manner
• Process and close payroll each week according to guidelines
• Prepare and ensure timesheets and nursing notes for corporate billing department are processed according to guidelines
• Prepare and maintain payroll files
• Audit weekly payroll reports and make timely payroll adjustments when necessary
• Weekly time sheets entries for caregiver staff visits which generates billing
• Be primary point of contact for location caregiver payroll inquiries
• Establish an open line of communication and positive relationship with the Corporate Payroll department

Office Support Activities

• Preform special projects as needed
• Mail distribution to appropriate staff member or department
• Process invoices according to branch location guidelines
• Assist in answering of incoming calls and ensuring accurate messages are taken and given to the appropriate staff member
• Office supply orders
• Scanning and/or filing of documentation and records

Qualifications

• Home Health experience is a PLUS
• Team player, ability to multitask and take on new task
• Proficient in English, Bilingual a PLUS
• Knowledge of Microsoft Office Suite, proficient in Word and Excel
• Payroll and/or human resources experience
• High School Diploma or equivalent required, College Degree a PLUS

If you feel that you are a match for our opening, we welcome you to submit your resume.
Other Duties

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Aveanna Healthcare is an equal opportunity and affirmative action employer and is committed to providing employment opportunities to minorities, females, veterans, and disabled individuals, as well as all other protected groups