Administrative Assistant Jobs

Overview and Essential Functions Overview: Join our team! VCI Construction is looking for an Administrative Assistant that is efficient and enjoys working as part of a team. This position requires the ability to multitask while keeping complex schedules and handling administrative support. The ideal Administrative Assistant applicant is resourceful, organized, and a skilled problem solver. Assuring consistent workload completion in a timely manner is critical to success in this Administrative role. What you will do: The Admin Assistant maintains electronic filing systems Records, files, and proficient at emails. Assists in obtaining permits and licenses Maintains project records Maintains subcontractor contacts Notifies Safety Department of crew locations Verifies invoices to shippers Verifies quotes to invoices Codes invoices for project manager approval, issues, and maintains PO log The Admin Assistant will maintain various job trackers (Excel) Administrative Assistant will collect, assemble, and report production daily. Process billing (units/firm bid) Completes digital as-built drawings and works with Operations Staff. Updates job tracking reports Prints drawings, documents, monitors, logs, and submits new bids Administrative Assistant will check time-sheets to ensure they are filled out correctly Coordinates with internal accounting staff to provide reports and forms as requested The Administrative Assistant will provides assistance to Project Manager, Supervisors, and field employees as needed Performs other related duties as assigned. Qualifications Who we are looking for: Must be able to pass a pre-employment drug screen and background check. Proficient with Microsoft suite ( Excel, Word, etc.) Organized Fast learner Self-starter - Able to work on their own, comfortable taking on responsibilities without having to be continually directed. 2-5 years relevant experience Good people skills. Able to comfortably interact with management, fellow employees, third parties, etc. in a positive manner. Must be able to follow instructions and directions to perform job tasks. Possesses good verbal and written skills. Must help to solve problems as opposed to starting, adding to or feeding on them. Ability to multitask several assignments simultaneously. Additional Skills (not required but would be beneficial): Construction industry experience. Basic accounting background Applicants are required to pass all company drug testing, submit to a background check and adhere to all OSHA, state, city/municipality safety requirements and training provided by the company as required. Benefits and Company Summary VCI Construction is one of the largest full-service communication utilities contractors in Southern California. We have successfully completed and continue to work on a vast number of projects for many of the biggest names in the communications industry. We have built an outstanding reputation for quality service and performance that customers can rely on. We are a stable and well-respected company in our industry. If you have a positive attitude, have excellent work ethics, are interested in joining a team of dedicated professionals, and want to make us “Your Employer of Choice” we want to talk to you! If you are interested in learning more about our organization, please visit our website www.vcicom.com. What you will get: Competitive Pay Health Insurance: Medical, Dental, Vision, and Prescription Plans Flexible Spending Accounts Retirement Savings Plan (401K) with company matching Stock Purchase Plan Short & Long Term Disability Supplemental Life and AD&D Insurance Paid Holidays & Vacation (PTO) EEO Our Company is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind including, based on disability and protected veteran status. The Company's policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, genetic information, religion, national origin, age, disability, veteran status, or any other basis protected by applicable federal, state, or local laws. The Company also prohibits harassment of applicants or employees based on any of these protected categories. It is also the Company's policy to comply with all applicable state and federal laws respecting consideration of unemployment status in making hiring decisions. Please visit the following URL to view the EEO is the Law poster and the Supplement. (https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm) The Company also does not consider criminal convictions to be an absolute bar to employment and will consider qualified applicants with criminal histories. Applicants applying for positions in Illinois are not required to disclose arrests or sealed or expunged records of convictions.