Administrative Assistant Jobs

: Administrative Assistant at a Healthcare Clinic

Position Overview: We are seeking a highly motivated and detail oriented individual to join our healthcare clinic as an Administrative Assistant. This role will be responsible for providing administrative support to our Executive Administrative Assistant and assistance to our staff members. The ideal candidate will have excellent communication skills, a strong problem-solving ability, and a passion for delivering exceptional customer service.

Responsibilities:

• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
• Help Manage MD schedules.
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Attend meetings and take accurate minutes of meetings.
• Receive, sort, and distribute the mail.
• Assist with the preparation of agendas and make arrangements, such as coordinating catering for luncheons and other meetings.
• Run errands on behalf of the company.
• Maintaining electronic and hard copy filing system.
• Organize and book travel arrangements.
• Submit and reconcile expense reports.

Educational Requirements: To be considered for this position, candidates must meet the following educational requirements:

• Knowledge regarding some level of business administration is required.
• Experience working with basic processing software (Word, Excel, PPT, Gmail Suite, etc.)
• 2+ years’ experience as an administrative worker is preferred or previous experience working in a healthcare setting.
• High school diploma or equivalent.
• Ability to learn more about company-specific software.

Skills and Qualifications:

• Handle sensitive information in a confidential manner.
• Excellent problem-solving and analytical skills.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Ability to work independently and collaboratively as part of a team.
• Exceptional customer service skills with the ability to communicate information in a clear and concise manner.
• Attention to detail and accuracy in documentation and record-keeping.

We offer a competitive salary and benefits package, as well as opportunities for growth and professional development. If you are passionate about technology and delivering outstanding support to healthcare professionals, we encourage you to apply for this exciting entry-level opportunity.

Note: This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, or responsibilities associated with the role.

DISCLAIMER: Hoskinson Biotechnology, Hoskinson Health & Wellness Clinic, Hoskinson Construction, and all associated HBT entities are an equal opportunity employer. HBT does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.

I understand that neither the completion of this application nor any other part of my consideration for employment establishes any obligation for HBT to hire me. If I am hired, I understand that either HBT or I can terminate my employment at any time and for any reason, with or without cause and without prior notice. I understand that no representative of HBT has the authority to make any assurance to the contrary.

I attest with my submission of this application that I have given to HBT true and complete information on this application. No requested information has been concealed. I authorize HBT to contact references provided for employment reference checks. If any information I have provided is untrue, or if I have concealed material information, I understand that this will constitute cause for the denial of employment or immediate dismissal.

DISCLAIMER: Hoskinson Biotechnology, Hoskinson Health & Wellness Clinic, Hoskinson Construction, and all associated HBT entities are an equal opportunity employer. HBT does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.

I understand that neither the completion of this application nor any other part of my consideration for employment establishes any obligation for HBT to hire me. If I am hired, I understand that either HBT or I can terminate my employment at any time and for any reason, with or without cause and without prior notice. I understand that no representative of HBT has the authority to make any assurance to the contrary.

I attest with my submission of this application that I have given to HBT true and complete information on this application. No requested information has been concealed. I authorize HBT to contact references provided for employment reference checks. If any information I have provided is untrue, or if I have concealed material information, I understand that this will constitute cause for the denial of employment or immediate dismissal.

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