Administrative Assistant Jobs

Job Posting Title

Administrative Assistant

Agency

345 DEPARTMENT OF TRANSPORTATION

Supervisory Organization

Office Branch

Job Posting End Date (Continuous if Blank)

May 03, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Level I: $40,000 annual salary

Level II: $46,200 annual salary

This position is 100% in-person.

Administrative Assistant duties for multiple maintenance units within District Three. Agile Assets Data Entry, Special Campaigns assistance, reception and phone duties, along with other general duties as listed in job specifications.

Basic Purpose

Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities.

Typical Functions

• May supervise subordinate staff.
• Coordinates activities with internal and external customers.
• Initiates correspondence requiring knowledge of agency or program procedures and policies.
• Interprets and advises internal and external customers on departmental or program rules, regulations, and laws.
• Develops and maintains confidential or complex files.
• Enters and retrieves information using Personal Computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections.
• Represents agency, supervising official, or program area at meetings, conferences, or civic organizations.
• May establish educational and/or training programs.
• Interviews callers, arranges appointments, and handles office details.
• Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties.
• Trains other staff
• Assigns projects to staff as needed; develops and places in operation special procedures.

Education And Experience

Level I:

Education and Experience requirements at this level consist of four years of technical clerical office work; or an equivalent combination of education and experience.

Level II

Education and Experience requirements at this level consist of five years of technical clerical office work; or an equivalent combination of education and experience.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current State of Oklahoma employees must apply for open positions through their Workday account. Go to Careers app on WD home screen>Click on 'Find Jobs-Internal State of Oklahoma'.